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Waiver of Training Procedure
Definitions
Competence Committee or Assessment, Evaluation and Promotions Committee — The committee responsible for synthesizing and reviewing the assessment data of postgraduate learners to determine postgraduate learner progress in achieving specialty-specific requirements of a program. Each discipline will have their own Competence Committee or Assessment, Evaluation and Promotions Committee.
Entrustable Professional Activity (EPA) — A task in the clinical setting that can be delegated to a postgraduate learner who has demonstrated sufficient competence.
Leave of Absence — A period of time during which a postgraduate learner is absent from their clinical and academic duties. Types of leave of absence include:
- Sick leave
- Parental leave (see below definition)
- Other leave of absence as approved by PGME
Parental Leave — Unpaid leave granted to either parent following the birth or adoption of a child.
Postgraduate Training Program — A period of training in a specific discipline of medicine prescribed by the Royal College of Physicians and Surgeons of Canada (RCPSC) or the College of Family Physicians of Canada (CFPC) leading to certification by one of these bodies.
Probation — A formal academic standing that identifies a postgraduate learner as being in academic difficulty to the extent that their ability to continue training is, or is likely to be, significantly compromised. When a postgraduate learner is placed on probation, formal modifications to their training program are implemented to address specific identified weaknesses.
Remediation — A formal program of individualized educational support, assessment, and monitoring designed to assist a postgraduate learner in correcting identified performance deficiencies.
Residency Training Committee — A committee established to assist the Program Director in the planning, organization and supervision of the postgraduate training program.
Suspension — A formal academic standing which indicates the temporary removal of a postgraduate learner from the clinical and academic activities of their postgraduate training program.
Procedure
A.0 In their final year of training, a learner may request a waiver of training to their Program Director by completing Section A of the Application for a Waiver of Training (Appendix A).
B.0 If the postgraduate training program supports the request, the Program Director writes a recommendation letter and completes Section B of the Application for a Waiver of Training (Appendix A). The form, recommendation letter, and all other supplementary documentation must be submitted to the PGME office no later than twenty (20) days prior to the applicant completing all components of the certification exams.
B.1. The recommendation letter should include:
B.1.1. A description of the learner's performance based on the RPC's recommendations;
B.1.2. A brief summary of the information used to base the recommendation (e.g., required training experience objectives and/or competencies, national in-training examinations, Objective Structed Clinical Examinations (OSCE); and
B.1.3. Any other information that demonstrates the requirement of learner competency.
C.0 The Associate Dean, PGME reviews the request and if granted, notifies the learner and Program Director within ten (10) days of submission.
C.1. The PGME office notifies the credentials unit of the RCPSC or CFPC, as applicable.