Grants
Researchers are eligible to apply for grants from various granting agencies. The required documentation relating to applications and requirements can be found on the Research section of the Faculty of Medicine. Once grants are awarded, a grant number will be awarded. This number is required when submitting any documents to the Finance office for payment or purchase.
For any purchases, accounts payable, p card inquires, catering, and travel, please refer to the appropriate section. All procedures are the same.
Please email medprojacctant@mun.ca for any grant inquiries.
Grants are set up by Research and Initiatives Services (RIS). RIS will notify Finance and Administrative Services (FAS) that a new grant needs to be set up for a Principal Investigator (PI). FAS will notify the Project Accountant (PA) in the Finance office that a Banner signing form will need to be created. The PA will reach out to the PI regarding who will be provided with access to the grant. The PI will need to sign and date the form. Once the PA receives the forms, they will submit to FAS to finish the grant setup and provide grant number. The PA will review the information in Banner for accuracy and email the PI with a copy of the grant number and related grant opening documents. After this point, the PI will be able to use the grant.
Please email rgsresearchmanager@mun.ca for any grant extensions inquiries.
Grant balances can be found in the Banner system. Using the grant number, input into FRIGITD into the “Fund” field.
If you are unable to get a balance or do not have access to Banner, please contact your departmental administrative support.
Each PI will get a copy of their approved budget with their grant opening. This budget would have been submitted with the grant proposal that was written. The budget is used as a guideline to assist with purchases for the project.
If you are unsure of eligibility, please email medprojacctant@mun.ca or FAS’s research Manager at smelissa@mun.ca. If there is a questionable item, she may have to ask the sponsor for a ruling.
For any grant under the Tri-agency, please refer to these guidelines for additional information
The Form 300 is a statement of account for the expenses for a given time period. This form is prepared by the Research Accounting office of FAS. It is then sent to the PI named on the grant for their review. If the numbers are correct, the PI will sign, date, and return the form to Medicine’s finance office. It will then be sent to Research Accounting.
NO. Additional funds cannot be added to an existing grant. A grant is set up with one specific area of funding from one sponsor, with a defined purpose.
In some cases, an amendment can be processed through RIS if the funding is related to the grant and with the same funding agency. RIS will provide further direction (if a new grant needs to be created)
If the expense is an eligible item, you can get reimbursed for the item, through Accounts Payable. However, it is strongly recommended that all expenses be processed using the purchasing clerk within the Finance office. Please see Purchasing.
Funds relating to your grant will be deposited into account as outlined in the grant opening documents that you received.