Economy Airfare is permitted,  except for fully refundable and premium fares. Business-class airfare is not permitted. Below is a list of common airlines and the fares permitted for each.

Standard seat selection is reimbursable if not included with the fare. Preferred/Stretch seating is not reimbursable. 

As per the travel policy:

Expenditures for travel insurance will not be allowed except insurance against forfeiture of ticket cost because of trip cancellation.

Flight quotes are required to prove that no additional costs were incurred by the university when a traveler does any of the following:

• Books an ineligible fare.
• Books flights outside of dates within policy.
• Books flights with stops other than the conference/event location and home.
• Travels via alternate means (bus, train, drive, ferry, etc.)

Yes, but only if a written justification is provided detailing the reasoning is provided and approved by the Chief Operating Officer. This should be submitted with the travel request.

In addition to the rental fees, actual fuel expenses can be claimed. Receipts must be provided.

Fees related to the collision damage waiver and personal accident insurance are not reimbursable as insurance provided by the university already covers these expenses.

Please refuel the vehicle before returning it to avoid costly refueling fees.

All staff and faculty of Memorial University are able to register for an account with the Canadian Association of University Business Officers (CAUBO).

CAUBO members can receive potentially significant discounts on hotels, car rentals, and other travel-related services. All staff and travelling travelling on university business should create an account and avail of these rates. CAUBO discounts can be applied to personal travel as well.