The procurement card (p card) program is administered by the Department of Financial and Administrative Services (FAS). The Faculty of Medicine’s Finance department will review p cards statements for members of the Faculty of Medicine. 

 P cards for the Faculty are currently only issued to researchers, when it is determined that a need exists. If you feel you need a p card, please send an email to medpcard@mun.ca and they will seek approval.

If approved, an application will be sent to you. Once completed and returned for final approval, it will be sent to FAS, who will contact the requestor.

Please see the MUN Purchasing Card Reference Guide for full information.

If you have any questions relating to p cards, please email medpcard@mun.ca.

Reconciliations  

Every month, a reconciliation will need to be completed and sent to medpcard@mun.ca for review and approval. The statement closes on the 25^th of each month. Reconciliations must be completed through BMO Spend Dynamics.

Eligible charges 

There are several items that can be purchased on the p cards.

These include, but are not limited to

• Laboratory supplies
• Catering
• Please note, that if catering or food charges are made to the p card, the appropriate catering pre-approvals must be acquired, in advance of the date of the event.
• Office supplies (not available under Eway ordering)
• Reference books

For research related purchases, please ensure that the charges are eligible purchases on the related grant.

Ineligible charges

There are several items that CANNOT be made on the p cards. These include

• Capital equipment (i.e., any large pieces of equipment – please see the Purchasing section)
• Furniture
• IT related purchases (please contact hsimspurchasing@mun.ca for IT related inquires)
• Flights, hotels, or accommodations