All relevant documentation will be submitted to the Interim Review Team approximately one month before the scheduled Interim Review. However, the team may request documentation until the very last day of the scheduled Interim Review, so we may have to update our responses or find more supporting documentation throughout that time.

What is required of faculty, staff and learners leading up to the visit?

Faculty: All faculty are expected to be familiar with pertinent policies and procedures of the medical school. The Interim Review Team will meet with a representative sample of our faculty.

Staff: Staff in roles that connect to undergraduate medical education (Dean’s office, library, HSIMS, UGME, student affairs, admissions) will be asked to provide information to complete the data collection instrument. They will meet with the accreditation leadership to review the accreditation process and prepare for their meetings with the Interim Review Team.

Learners: Undergraduate medical learners may be asked to complete the Independent Student Analysis (ISA), which is a survey provided by CACMS. The school can support the learners in this work, but the data analysis and interpretation must be completed independently by the learners. Learner representatives are members of the accreditation committees.

At the time of the Interim Accreditation Review, learners may be expected to meet with and provide tours to the Interim Review Team. A representative sample of postgraduate learners may also be expected to meet with the Interim Review Team during the scheduled Interim Accreditation Review.

What are the accreditation requirements that must be met?

The accreditation requirements are divided into 12 standards, which are further subdivided into 96 elements. A full list of these are found at the CACMS Website.

Standards consider the leadership, learning environment, school resources, curriculum, and student supports. Each standard is rated as being in compliance, compliance with need for monitoring, or noncompliance.

Elements are the smaller components that compose the standards. They are rated as satisfactory, satisfactory with monitoring, or unsatisfactory.

What are the policies and procedures that faculty, staff and learners must know?

A full list of policies and procedures is available and the accreditation team has identified areas that need an increase in awareness.

EVERYONE will ALWAYS be asked about student mistreatment and student exposure policies

Staff and faculty connected directly to the provision of undergraduate medical education will be expected to be aware of the policies and procedures relevant to their work and provide evidence that the policies and procedures are followed.

For example, the undergraduate curriculum leads should know procedures around changing the curricular content and be able to provide evidence of a time when the procedure was followed.