Procedure 

A.0 A Learner submits an Internal Program Transfer package by the specified date outlined on the PGME Webpage containing the following elements:

A.1 A completed Request for Transfer Form and an Authorization of Release Form;

A.2 A personal letter detailing the motivation and rationale for wanting to transfer to a different program;

A.3 A current curriculum vitae; and

A.4 The name and contact information of two (2) consultant staff referees who can speak to the Learner’s clinical and academic abilities.

B.0 The Review Process

B.1 The PGME Office arranges for the Learner to meet with the Associate Dean, PGME.

B.2 The PGME Office notifies the Program Director of the requested program of the Internal Transfer application. If the Program has capacity, the PGME Office forwards the Internal Program Transfer package to the Program Director for review.

B.3 The Program Director, in consultation with the Residency Program Committee, interviews and evaluates the Learner and forwards their decision to the PGME Office.

B. 4 If the Program wants to offer the Learner a position, the PGME Office determines if there is funding, and notifies the Program.

B.5 The PGME Office informs the Learner of the outcome of their transfer request within thirty (30) calendar days of the CaRMS Second Iteration Match.

B.5.1 Internal Program Transfer request outcomes are final and cannot be appealed.

C.0 If the Internal Program Transfer is approved, the Learner is to complete the following within seven calendar days of receiving written confirmation:

C.1 Confirm to the PGME Office their intention to transfer by signing the letter of offer to transfer;

C.2 Request a written release from the current Program Director which is to be sent to the PGME Office; and,

C.3 Arrange to meet with the new Program Director.