Procedure 

A.0 A Learner submits a Program Transfer package by the specified date, as per 2.5 of the Program Transfer Policy , containing the following elements:

A.1 A completed Request for Transfer Form and an Acknowledgement of Personal Information Transfer Form;

A.2 A personal letter detailing the motivation and rationale for wanting to transfer to a different program;

A.3 A current curriculum vitae; and

A.4 The name and contact information of two (2) referees who can speak to the learner’s clinical and academic abilities.

B.0 The Review Process

B.1 PGME office arranges for the Learner to meet with the Associate Dean, PGME.

B.2 PGME office forwards the Program Transfer package to the Program Director of the requested program.

B.3 If there is capacity, the Program Director, in consultation with the Residency Program Committee of the requested program, interviews and evaluates the learner and forwards the decision to the PGME office.

B.4 The PGME office informs the learner of the outcome of their transfer request within thirty (30) calendar days of the CaRMS Second Iteration Match.

C.0 If the Transfer is approved, the Learner is to complete the following within one (1) week of receiving written confirmation:

C.1 Confirm to the PGME office their intention to proceed by signing the acceptance form;

C.2 Request a written release from the current Program Director which is to be sent to the PGME office; and,

C.3 Arrange to meet with the new Program Director.