Transfer credit process

The Registrar’s Office coordinates the transfer credit evaluation for undergraduate applicants ( secondary/high school students and other post-secondary students) as well as for current or returning Memorial University students. Here is what you need to know about the transfer credit process based on your student status at Memorial University.

Official transcripts

Transfer credit evaluation will not begin until official transcripts are received.

Course outlines/syllabuses

Detailed course outlines/syllabuses, from the calendar year in which the course was completed, are required to be submitted to process the transfer credit evaluation. Most academic units require the course information:

  • Name of course;
  • Name of institution;
  • Description of course content;
  • Textbook (including author’s name and edition);
  • Learning objectives;
  • Course evaluation (assessment scheme);
  • Topics and chapters covered.

Calendar descriptions alone are not normally acceptable for the transfer credit evaluation process.

These detailed course outlines/syllabuses should be sent to the Registrar's Office directly by an appropriate official at the institution in question either by email to or by mail to the address below:

Office of the Registrar
Memorial University
P.O. Box 4200
St. John's NL A1C 5S7

Digital documents should be submitted in PDF format where possible.

English translation

All documents required for transfer credit eligibility must be in English. Translated documents must be notarized.

How transfer credit decisions are made

Course equivalency is determined by the academic unit responsible for the subject area. This is done by comparing the course and transcript information provided with existing Memorial University courses in that subject area. The process is co-ordinated by the Registrar's Office.

A number of courses from many recognized post-secondary institutions have already been evaluated for equivalency with Memorial University courses. Where precedents exist, transfer credit can be awarded by the Registrar's Office when the student's transcript is received.

How credit is awarded

Eligibility for credit transfer at Memorial University is assessed and awarded on a course-by-course basis, unless there is an official agreement between Memorial University and a sending institution to admit students with advanced standing in specific programs. When an academic unit determines that a course relates to a particular subject area or level but not a specific, equivalent course offered by Memorial University, unspecified credit hours may be awarded in that subject area. You may find unspecified credits useful in meeting elective requirements in your degree.

Length of the transfer credit process

Evaluation of transfer credit eligibility begins once an admission decision has been made and/or all required documents have been received.

Once an application decision is made and all transcripts/course outlines are received and processed, it typically takes four to eight weeks to complete the process. The time required to complete the process depends on the number and nature of the courses and subject areas involved, the quality of the information available on the transcript(s), and the degree of detail available from the course information you have supplied.

Communicating results

Transfer credit evaluation results are sent by the Registrar's Office to your email account.

Questions regarding the transfer credit evaluation process or the status of a transfer credit evaluation may be directed to or by phone at 709 864 4424.