Electronic Submission of a Course Change Form

Update on signatures required after the last day to drop

For Fall 2020 and Winter 2021 semesters, the Senate Committee on Undergraduate Studies has approved a motion to reduce the number of required signatures for a drop after the end of the eighth week from two to one. Only the signature of the appropriate department head or head of the academic unit (for non-departmentalized faculties and schools) is required.

The following process should be followed when you submit the Course Change form electronically:

  • Complete the top portion of the fillable form including your full name, student number, semester, date, @mun.ca email address and phone number.
    • If you are able to sign and scan, or sign digitally, please do so. You should note that the form will still be accepted without a signature as long as it comes directly from your @mun.ca email address.
  • Complete Section 1: Course in Which You Will be Registered After the Changes Requested in Sections 2 and 3
  • Students can add and drop courses on the same form.
    • If adding course(s), complete Section 2. If dropping course(s), complete Section 3. If doing both, complete both sections.
    • If no approval signatures are required, save changes and email the form to reghelp@mun.ca from your Memorial email account. An email from your Memorial account acts as a student’s signature.
    • Please view the file you have saved and attached before submitting the email, to ensure all the information you have added is visible.
    • See below for further instruction regarding collecting required signatures.
  • Course Change forms received from email addresses other than a Memorial account will not be opened nor processed.
  • Regular deadlines and all other policies for adding and dropping courses apply.

Completing Section 2 and 3 when signatures are required

Section 2 (Courses to be added)
  • Regular deadlines and all other policies for adding courses apply.
  • Complete Section 2 including Subject, Number and Section (e.g. ENGL 1090 001).
  • For each course that is being added, send the form with an explanation from your @mun.ca email account to both the instructor and the academic unit head (or delegate). Obtain the digital signature of the instructor and/or the academic unit head (or delegate), depending on the academic unit’s policy. If the instructor or the academic head (or delegate) cannot provide a digital signature, you must obtain their written permission via official Memorial email accounts.
  • If you receive approval via Memorial email address(es) to add a course, the email(s) should be forwarded along with an attached Course Change form to reghelp@mun.ca. All parties who signed the form should be cc’d on this email.
  • Emails without a relevant Course Change form attached will be not accepted.
  • It is the student’s responsibility to ensure that the Course Change form and all required signatures (or relevant official emails) are received by the Registrar's Office.
  • Once sent, you should check your Memorial Self Service account within 2 business days for confirmation of the added course(s) and any associated fees.
Section 3 (Courses to be dropped)
  • Regular deadlines and all other policies for dropping courses apply.
  • Complete Section 3 including Subject, Number and Section (e.g. ENGL 1090 001).
  • For each course that is being dropped, send the form with an explanation from your @mun.ca email account to both the instructor and the academic unit head (or delegate). Obtain the digital signature of the instructor and/or the academic unit head (or delegate), depending on the academic unit’s policy. If the instructor nor the academic head (or delegate) cannot provide a digital signature, you must obtain their written permission via official Memorial email accounts.
  • If you receive approval via Memorial email address(es) to drop a course, the email(s) should be forwarded along with an attached Course Change form to reghelp@mun.ca. All parties who signed the form should be cc’d on this email.
  • Emails without a relevant Course Change form attached will be not accepted.
  • It is the student’s responsibility to ensure that the Course Change form and all required signatures (or relevant official emails) are received by the Registrar's Office.
  • Once sent, you should check your Memorial Self Service account within 2 business days for confirmation of the dropped course(s) and any associated fee implications.

Contact

Office of the Registrar

230 Elizabeth Ave, St. John's, NL, CANADA, A1B 3X9

Postal Address: P.O. Box 4200, St. John's, NL, CANADA, A1C 5S7

Tel: (709) 864-8000