Advice for Students Beyond First Year

March/April 2019

ADVICE for students beyond first year is a bi-monthly newsletter from the Academic Advising Centre to provide current academic information and resources.

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Undecided or Undeclared

The Academic Advising Centre can offer academic advice and resources to any student who is:

  • as of yet undeclared in a program
  • unsure of what degree program to study
  • applied or intending to apply to a program but not yet accepted
  • unsure of application process and/or course requirements for intended program
  • considering several programs and not yet decided on which way to go

If you have any questions before declaring or applying to your intended program about the program itself or course selection, you can make an appointment with an Academic Advisor or drop by the Academic Advising Centre, SN-4053.

Declaring Your Program

If you already know the program you intend to do, there are many benefits to declaring your program. The sooner you declare your program, the sooner you will be included in departmental activities and find out about things connected to your area of study.

Most majors and minors from the Faculty of Humanities and Social Sciences can be declared by emailing

For most majors or minors from the Faculty of Science, the signature of the department head is usually required on the declaration form; however, some have competitive application processes.

To declare Bachelor of Business Administration as your degree program, email but declaring a minor from the Faculty of Business Administration requires signatures on the declaration form.

To declare a minor from the School of Music, email

If you are planning to apply to a competitive entry degree program, check the application deadlines to make sure your application is submitted before that date.

For more information and links to advisors for each program, go to Declaring a Major or Minor.

Important Dates for Winter 2019

The University Diary lists all relevant dates for the academic year. Below is a list of some remaining important dates for this semester.

  • Thursday, Feb. 28 - Last day to drop a course without academic prejudice
  • Monday, Mar. 25 - Registration begins for Spring 2019 semester
  • Friday, Apr. 5 - Last day of classes.
  • Wednesday, Apr. 10 - Exams begin.
  • Friday, Apr. 19 - Good Friday holiday. No exams on this day.
  • Saturday, Apr. 20 - Exams end.
  • Thursday, Apr. 25 - Grades released via Self Service at 5:00pm. 

Information Sessions

All students are welcome to attend the academic information sessions below. Each session will be an opportunity to discuss admission requirements, program regulations and potential changes to programs. Remaining information sessions will be held in the Science Building, SN-4068 at 1:00-1:50pm.

  • Feb. 27 - Human Kinetics and Recreation (HKR)
  • Mar. 6 - Science

Career Development

Career Development  in UC-4002 offers many different services such as work and volunteer opportunities, career presentations and advising, resume and cover letter clinics, as well as job search guidance and interview tips.

They host an annual Career Week, March 4-8, with a variety of career events and opportunities for students. There are networking events like Coffee and Connect, workshops such as "The Art of Small Talk" and "Working With Community", and there is even a Summer Job Fair on March 8.

To see a full list of Career Week events, click here.

Spring 2019

Registration for Spring 2019 begins on March 25. Spring term consists of course offerings in three ways:

  • Full term - 14 weeks
  • Intersession - first half (intensive study)
  • Summer Session - last half (intensive study)

If you are planning to take any courses in Spring term, look at the course offerings through Self Service in early/mid March and make a plan so that you are ready to register at your assigned registration time.

Final Examinations

The final exam schedule can be found in Self Service under the Academic Information Menu tab. If there is a problem with your exam schedule, it is in your best interest to contact the Office of the Registrar immediately. When a student has three exams scheduled in a 24-hour period, it may be possible to defer the middle exam with departmental approval. The Final Examinations regulations and procedures can be found in the University Calendar.

Final exams can be a stressful time for everyone, students as well as professors. There are many on-campus resources available to all for study aid or stress management. A list of useful Help Centres can be found in the November/December 2018 newsletter.

What is a Degree Audit?

A degree audit is a very helpful tool that will ensure you are completing the correct courses to meet graduation requirements. You can apply for an audit when you have 20 or more courses completed and you have declared your program. The Registrar's Office staff will check the courses you have completed with the regulations for your degree program and then tell you what pieces are remaining for you to do.

To obtain an audit you must complete a Request for Degree Advice form and submit it to the Registrar's Office. 

Academic Standing

At the end of each semester, in order to be eligible for continuance in the University, a student is required either:

  • to obtain a current average of 50% in the courses for which he or she is registered on the last day for dropping courses without academic prejudice, or
  • to have obtained a cumulative average of at least 55%.

Any student who, for the first time, fails to meet the requirements outlined above will be given an academic warning.

If this happens to you with your Winter 2019 results, please speak with an academic advisor to plan your next steps and make wise decisions about your next term.

The Continuance and Readmission regulations can be viewed in the University Calendar. It is important to note that individual programs may have additional regulations for admission and promotion.

Previous Newsletters

September/October 2018

November/December 2018

January/February 2019

Contact Information

Academic Advising Centre
Science Building, Room SN 4053
Monday to Friday, 8:30am - 4:15pm
(709) 864-8801


Academic Advising Centre

230 Elizabeth Ave, St. John's, NL, CANADA, A1B 3X9

Postal Address: P.O. Box 4200, St. John's, NL, CANADA, A1C 5S7

Tel: (709) 864-8000