ACES services are available for both in-person and remote courses. Students with disabilities are required to register at ACES to ensure accommodation requests are implemented. 

The following is an overview of procedures for on-campus courses and for courses being administered through remote/online learning. (NOTE: if your course is a hybrid of on-campus and remote learning, there may be some overlap between the two procedures. You can contact ACES directly for clarification about how accommodations will be administered in your course at gcaces@mun.ca)

Course Syllabus 

We recommend you include the following note in your course syllabus, so students know they must register at ACES to receive accommodations: 

If you have a disability or another health/physical condition that requires special arrangement or consideration while you are enrolled in this course, please contact our Accessibility Centre & Education Support (ACES) unit, phone 637-6232, e-mail gcaces@mun.ca – to arrange appropriate accommodations in a confidential setting.  ACES is a part of the Learning Centre and is located in AS 234.  More information on Memorial University’s Accessibility Policy is available at https://mun.ca/grenfellcampus/student-life/accessibility-services/. 

All accessibility services offices at MUN utilize an online, data management system called Clockwork for the secure storage of confidential information and notification of accommodations to faculty members.  It consists of three parts:

• Unit System managed by Accessibility Services staff
• Student Portal specific to each individual student
• Faculty Portal specific to each faculty member 

Two components of Faculty/Staff portal:

• Review and Accept Accommodation Letters from Students
• Schedule, Upload & Deliver Exams  

Review & Accept Accommodation Letters from Students

1. Faculty members will receive an email notification when a student submits an accommodation letter for your course.
2. Click the link in the email to access the Clockwork portal. You may be prompted to login with your MUN credentials.
3. Select Courses and chose the current term from the respective list
4. Click Accommodation letters to view the accommodation letter for the student.
5. Click Review PDF Letter to view or save a copy of the student’s accommodation letter.
6. Check the acknowledgement and select Submit to indicate that you have received and reviewed the accommodation letter.  

Schedule, Upload & Deliver Exams

1. Launch the Faculty Clockwork Portal
2. Select Courses and chose the current term from the respective list.
3. Click Tests and Exams for a specific course, and create a test event.
4. Enter a test date by following the prompts and provide testing details.
5. Upload a digital copy of the respective test, quiz, or in-class assignment for students who need to use assistive software (i.e., screen reading software).
6. Bring hard copies of your respective test, quiz, or in-class assignment for the student(s) who need to write their exams in ACES. 

NOTE: WRSON Staff will still be responsible for administering all NURS exams for students who require accommodations. 

Remote Courses: 

ACES will not require copies of your exams if you are offering your course remotely. Here are your responsibilities when it comes to accommodation exams in these courses: 

1. If a St. John’s campus student is registered in your course, the e-mail you receive will be from the Glenn Roy Blundon Centre. (NOTE: E-mails from the Blundon Centre will be sent to the e-mail address that is listed on Banner/MUN Self Service. Therefore, it could be sent to your MUN e-mail instead of your Grenfell e-mail).
2. Accommodations listed on the forms, sent from both ACES and the Blundon Centre, have been verified by that centre. If there is a concern about an accommodation about the integrity of the course, please contact the respective centre. 
3. For exams being offered through remote learning, the administration of Extra write time (i.e. time and a ½, double time) is as follows:
   
   

• If your assessments are timed exams run through Brightspace, please ensure that the time is extended for these students. 
• If your assessments are take-home exams, plan to extend the amount of time to adjust for the necessary accommodation.
• If you have adjusted the writing time of your exams so that all students are receiving additional time, it is recommended that you make this known in your course syllabus to avoid confusion, and requests for extra time. 

We will, undoubtedly, encounter unexpected situations in the provision of academic accommodations. When this occurs, please contact us immediately. ACES is committed to ensuring students are given reasonable accommodations in a timely manner, while supporting faculty in the process. 

Accessibility Centre & Education Support (ACES)

709 637 6232

gcaces@mun.ca 

Please check back for more information coming soon

 

Contact Information

Arts & Science (AS 234)

Phone: 709 637 6232

Fax: 709 639 2048

Email: gcaces@mun.ca