Compassionate Leave

A medical learner may be granted compassionate leave of three (3) consecutive calendar days in the event of death of a mother, father, brother, sister, spouse, child, legal guardian, Grandfather or grandmother; and two (2) additional calendar days if significant travel is required (e.g. funeral outside of the province).

Student Action Required

Complete the online Medical Learner Leave & Assessment Deferral form as soon as is reasonably possible

Supporting documentation outlining a learner’s relationship to the deceased (e.g., a death certificate, a published death notice showing relationship to the deceased, a letter from an appropriate authority such as a funeral director, etc.) and proof of travel time (e.g. boarding pass, ferry receipts, etc.) are required when availing of compassionate leave.

*Learners requesting Leave from Phase 4 clinical learning experiences are strongly encouraged to inform their supervisor, preceptor or resident directly, as this is considered appropriate professional behaviour

The UGME team will contact the Phase Lead and communicate the approval or denial of the request to the learner.

Compassionate leave may be approved retroactively.

In circumstances where advance notice is not possible, learners must inform the UGME team by email (Phase 1, 2, and 3 or Phase 4

Learners who are experiencing the loss of a loved one are encouraged to avail of the resources outlined on the for Distressed Learners page or to contact the Learner Well-Being Counsultant for support.