Attendance Guidelines

During Phases 1, 2, 3, attendance at all scheduled sessions is expected, but is mandatory when a session includes skills development or student assessment (e.g., quiz, examination, lab skills, lab report). Missing sessions with skills development or assessments may lead to failure in the course. During the Phase a session may be deemed mandatory in order to facilitate cohort remediation. 

Cancellation of sessions
If the Memorial University campus is closed, sessions and exams are cancelled for the duration of the closure. Campus-wide closure announcements for Memorial University are shared via the MUN Safe App. 

If a lecturer is not present for a session at the scheduled time, students are required to wait in the assigned room for 15 minutes. Should the lecturer fail to arrive within 15 minutes, a student representative should notify the UGME office immediately.  

Missing Mandatory Sessions or Assessments

Any non-attendance must be reported to the UGME office by submitting a leave request form. Despite approval of the leave, credit for a course will not be awarded when minimum attendance expectations are not met. Only a limited number of Clinical Skills sessions can be missed as outlined in the Clinical Skills leave limits section. Similar minimum attendance requirements are described for other courses, including but not limited to Community Engagement and Phase 4 Preparation.

In cases where prolonged absences occur, or are anticipated, refer to Withdrawal and Return to Duty.

Scheduled Time and Breaks
 

Sessions may be scheduled from 0900h until 1600h Monday, Wednesday, Thursday and Friday, and from 0900h – 1200h on Tuesday.


There are no curricular or patient care activities scheduled during the following times:

  • One hour between 1200 – 1400 hours on Monday, Wednesday, Thursday, and Friday;
  • University statutory holidays (see Key Dates and Holidays)

The schedules are subject to change. Exceptions to the protected times outlined above may be made at the discretion of the Associate Dean, UGME, in consultation with the Assistant Dean, Student Affairs, when sessions during the preceding week were cancelled due to storms or other emergency closures. This is to cover missed material and/or exams. 

Breaks

  • Fall semester mid-term break* in November (dates unique to Faculty of Medicine)
  • Year-end holiday break* (not less than one week at the end of the calendar year)
  • Spring break* (at least one week break)
  • Summer break* (at least eight weeks break)

* See Key Dates and Holidays