Proposals to Change Undergraduate Calendar Entries or to Create New Courses

The Office of the Dean of Humanities and Social Sciences has developed the following documents (see links below) in order to assist faculty members with developing proposals for changes to undergraduate entries in the university calendar. These resources supplement the standard forms that are required by Senate which can be found on the Office of the Registrar’s website.

  1. Visual summary of the stages of proposals. Purpose: Proposals to change the undergraduate calendar must past through a number of stages. This document demystifies what happens when a proposal is submitted to the Office of the Dean of Humanities and Social Sciences and helps to illustrate why it is important that proposals are well-designed and submitted in a timely manner.

  2. Submission deadlines (Oct 15 & Feb 28): This document summarizes the various timelines involved with proposing a change to the Faculty’s undergraduate calendar entry, and establishes the basis for October 15 and February 28 deadlines. It outlines that the normal process involves consultation undertaken by the proposal author before it is submitted to the Dean’s Office to embark on a process of formal consultation. The document also establishes that normally the Associate Dean will coordinate an annual housekeeping proposal on behalf of all faculty members, in order to minimize paperwork burden associated with proposing minor changes in the calendar.

  3. Faculty of Humanities and Social Sciences cover page to accompany all proposals. Purpose: This is a review checklist of items of common errors and omissions. Adjusting proposals in this manner and including the completed cover page helps to improve the efficiency of the proposal process.

  4. Faculty of Humanities and Social Sciences resource implications statement. Purpose: This is a checklist of the kinds of resource implication considerations that are commonly looked for by others. Authors should insert this content on the first page of their proposal, under the “resource implications” section. This increases the likelihood that relevant information is included when reviewed by others.

Proposals to change the undergraduate calendar must use the latest versions of the forms maintained by the Office of the Registrar, as well as the relevant resources above. Upon completion, a proposal should be submitted as a Word document (not as a pdf) to the Secretary to the Associate Deans of Humanities and Social Sciences, who will review the document to ensure formatting consistency. Proposals received in the Office of the Dean of Humanities and Social Sciences by October 15 will be prioritized for eligibility for inclusion in the next print edition of the university calendar.