The appointment of Undergraduate Program Directors and Program Directors are made by the Dean, normally after considering a recommendation from the academic unit Head, following collegial consultation with members of the academic unit. A principle of administrative rotation is generally observed, which may periodically involve a call for expressions of interest issued by the Office of the Dean. A new tenure-track hire in the first year of the position, an ASM holding a contractual position, and a faculty member on sabbatical or administrative leave is not normally appointed to these positions. The appointments typically apply for the entirety of an academic year.

A faculty member is discouraged from holding two administrative appointments simultaneously. An exception is when the number of students enrolled in the program is small and curriculum/promotion activities can reasonably be handled by a single individual. As well, in the event that an Undergraduate Program Director or Program Director cannot be located in an administrative unit, the added administrative responsibility shall normally fall to the Head.

Duration of the Appointment

Appointments are for the entirety of the academic year (September 1 to August 31). In the event of resignation prior to the end of the appointment, appropriate notice should be given to the Head, so that the Head may identify another member of the department to serve on an interim basis. The interim appointment must be approved by the Dean.