http://www.mun.ca/harlow/faculty/

In addition to the above guidelines for field schools, there are some specific aspects of holding a field school at Harlow that require attention.

The Responsibilities of Administrative Support (finance and administration):

• Requests approval from the Associate VP Academic (in writing) for the associated program fees
• Once the program fees have been approved by the VP Academic, requests approval from the Associate Director of Financial & Administrative Services (in writing) for the designation of a detail code for the purposes of crediting the program fee amounts to each student
• Notifies the Registrar’s Office (in writing) of the list of participating students and the associated program fee to ensure proper taxable credits are assigned to each student
• Maintains the official financial correspondence file on all Harlow and field school programs

The Responsibilities of the Secretary to the Associate Dean of Humanities and Social Sciences (Curriculum and Programs):

• Arranges to have travel letters prepared, if required, based on the list of participating students as provided by the faculty member
• Maintains the (non-financial) official correspondence file on all Harlow and field school programs

Responsibilities of the Instructor:

• In developing their program, Instructors must keep in mind the legal requirements regarding the limitations on teaching abroad. Students are considered to be at Harlow for field experience
• Instructors are encouraged to invite the Scholarships office (Harlow Scholarships) to participate in information sessions
• In developing the budget, instructors should keep in mind that the program fee for students is the portion of their total costs for which they receive a taxable credit and is limited to the following items: site visits, field trips, museum and theatre visits, field trip transportation. (NOTE – transportation to and from Harlow upon start and end of field school is ineligible as a program fee cost)
• Student program fee amounts (collected in advance of Field School through the Cashier’s Office) and any other funds required while at Harlow campus will be transferred to Harlow campus by the Dean’s Office before the Field School commences. Harlow Campus staff will also send invoices directly to the Dean of Humanities and Social Sciences office for payment in the case of some expenses.
• Program fee fund balances (should any exist) will not be returned to students under any circumstances. Program fee approval is granted directly by the Associate VP Academic and the Dean of Humanities and Social Sciences Office does not have authority to return these funds.