The Job Specification Index includes generic specifications for those classifications included in CUPE (Local 1615), Nape Local 7803 (Campus Enforcement and Patrol), Nape Local 7804 (Custodial), and Nape Local 7801 (Maintenance) as well as those classifications included in the nonacademic nonbargaining staff group.

Information on the responsibilities and qualifications for management and professional classifications is available for management purposes from the Department of Human Resources.

The Job Specification Index and related specifications are constantly under review and therefore, are subject to changes on an ongoing basis. Such changes may include the addition, revision or deletion of a title or specification. To assist in the updating of this information, the Human Resources Department may request information from respective University departments, including the completion of relevant Job Fact Sheets, as required.

Job Specifications

These specifications reflect the nature of work, responsibilities and qualifications of the benchmark level of these classifications. 

The classification specifications are intended to be descriptive and explanatory - defining classes rather than prescribing restrictions. It should also be noted that the classification descriptions are just that - they are merely descriptions of what is done - THEY ARE NOT WORK ASSIGNMENTS. They should be interpreted in their entirety and in relation to others in the classification plan. Particular phrases or examples should not be isolated and treated as the full definition of a classification. The various sections of the specification should be interpreted as described below.

Job Specification Title

The classification title is intended to provide a brief but descriptive name for positions in the class. By using the class title on payrolls, budget estimates, personnel reports, and other official forms and reports dealing with positions or personnel, a common understanding of the positions is ensured. It should be understood that the classification title is selected to serve those purposes, and that it need not be used for such internal operations as signing correspondence or other university business, if some more appropriate working title will better serve such purposes. In some cases, where there is more than one classification in an occupational series, numerals have been used in the title to designate the relative level of each classification. The Roman numeral I indicates the lowest level in such a series. The use of the Roman numeral in different series has no significance, and does not imply any relationship between the series of classes using the numerals.

Nature of Work

This section is intended to set forth the type of work and the responsibilities which characterize the class. These statements may include reference to the technical difficulty of the work, independence of action, supervision exercised and received, and other factors which relate to an evaluation of the duties and responsibilities of the work.

Illustrative Examples of Work

This section lists typical tasks which are found in positions of the class. These examples show further the range of duties performed by employees in the class. They are not intended, however, to define or limit the duties that may be assigned to employees. Any single position within a class will not usually involve all of the duties listed, and many positions will involve duties which are not listed. This portion of the description primarily serves to provide a more specific picture of the types of duties assigned to positions of the class.

Requirements of Work

This section includes a statement of desirable experience and training which would ordinarily provide an employee with the knowledge, abilities, and skills necessary for successful performance of work characteristic of the class. It does not, in any way, refer to the qualifications of present employees. In many cases, a variety of alternate combinations of training and experience will sufficiently satisfy the statement of desirable experience and training listed in this section of the class specifications. Although they are not specifically mentioned, certain qualifications such as integrity and dependability, which are expected of all employees, are deemed to be part of this section.

For details regarding the Job Specification Index or management and professional positions, please contact your HR advisor or manager.

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