November 26, 2025

INTERMEDIATE SECRETARY (BAND LEVEL 4)

Discipline of Laboratory Medicine

Faculty of Medicine

(Full-time, One-year Contractual)

The University will consider applications from qualified permanent staff who may be interested in a temporary assignment, subject to departmental approval

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

DUTIES

The successful applicant will perform advanced secretarial duties which require a significant degree of initiative and judgement in support of the Chair of The Discipline of Laboratory Medicine. Duties include providing administrative support to the Chair of the Discipline; opening and screening all incoming mail; replying to inquiries via email, telephone or in-person; managing the Chair's calendar, arranging meetings including compiling background information; taking and transcribing minutes of meetings; preparing correspondence of a confidential nature including letters and reports from rough draft, oral dictation or Dictaphone; proofreading documents; typing, posting and emailing rounds; arranging travel and completing appropriate documentation for faculty and residents; ordering office equipment; recording expenditures; maintaining a filing system; attending occasional meetings after hours; and performing other duties as required.

QUALIFICATIONS

Experience (3-5 years) in academic program activities in a university environment as well as secretarial work; graduation from high school supplemented by courses in business administration or related field; or any equivalent combination of experience and training. Advanced knowledge of Microsoft Office applications including Word, Outlook, Excel and PowerPoint, and strong organizational, time-management, and interpersonal skills as well as medical terminology are required. Knowledge of the ONE45 and Desire2Learn (D2L) software system and experience working in a medical environment would be considered assets.

SALARY:                                             $50, 294 - $58,998 per annum (Non-Bargaining)

CLOSING DATE                                  December 10, 2025

COMPETITION NO.                             MUN03380

Please note that we will ONLY accept applications for this position through our website www.mun.ca/careers. Applications must be received by the end of business day on the competition closing date. You may drop off a paper application to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John’s, Room M2M229; or fax your resume to (709) 864-6344. Call us at (709) 864-6404 for assistance.

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities.

Memorial is committed to providing an inclusive learning and work environment. 

If there is anything we can do to ensure your full participation during the application process, please contact equity@mun.ca directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John’s, Room M2M229 or by telephone at (709) 864-6404.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.