May 20, 2026

Program Coordinator (BAND LEVEL 8)

Discipline of Family Medicine, Academic Offices

Faculty of Medicine

(Full-time, Contractual, until December 31, 2026)

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval.

Reporting to the Manager of Operations, Discipline of Family Medicine (DFM), and working collaboratively with the Residency Training Program Director and the Undergraduate Program Director, this position is responsible for the management of administrative support services for the Residency Training Program, the Enhanced Skills Program, and the Family Medicine Undergraduate Program. The Residency Training Program supports Family Medicine residents throughout a two‑year program delivered across five geographic streams: Eastern, Central, Western, Northern (Goose Bay), and Nunavut, as well as an International Medical Graduate (IMG) stream. This position provides leadership to administrative staff assigned to these programs, supervising four full‑time and one half‑time staff members who support the Residency Training Program.

The Enhanced Skills Program includes three branches of residency training; Emergency Medicine, Care of Underserved Populations, and Care of the Elderly and this position supervise one full‑time and one half‑time staff member supporting this program. The Undergraduate Program in Family Medicine supports curriculum and learning experiences within the Faculty of Medicine’s MD program. This position supervises one full‑time staff member who provides administrative support to the Undergraduate Program.

DUTIES 

The Program Coordinator is responsible for the development and maintenance of schedules for approximately 80 residents, as well as oversight of scheduling for all medical students completing Family Medicine rotations. The position resolves scheduling conflicts and liaises with faculty, Family Medicine clinics, off‑service rotations, and Academic Program Administrators across the Eastern, Central, Western, Goose Bay, and Nunavut streams to secure appropriate clinical training experiences. The role also liaises with the Office of Distributed Medical Education (DME) to ensure housing arrangements for residents undertaking rotations outside their home site. The position oversees the evaluation processes for residents and undergraduate learners; administers the annual Canadian Residency Matching Service (CaRMS) application process; and prepares and updates CaRMS program descriptions for all streams. The Program Coordinator supervises six full‑time and two half‑time staff supporting the Residency, Enhanced Skills, and Undergraduate Programs. Additional responsibilities include assisting in the development and implementation of policies, procedures, and competency‑based curriculum; representing the programs on various committees, national organizations, and university departments; liaising with hospitals, clinics, and health‑care boards across Newfoundland and Labrador, New Brunswick, and Nunavut, as well as the College of Physicians and Surgeons of Newfoundland and Labrador and the College of Family Physicians of Canada; contributing to ongoing program assessment; coordinating national accreditation processes; providing input into annual budget preparation; serving as a liaison between residents, faculty, preceptors, and staff on program issues; developing and updating promotional materials and social media content; representing the program at meetings and conferences; providing input to update program webpages; and performing other related duties as required. 

QUALIFICATIONS 

Experience (3-5 years) in program management and administrative support in an academic environment; graduation from a four-year university degree program with major course work in adult education; or any equivalent combination of experience and training. Knowledge of Microsoft Office Suite and previous supervisory experience is required. Knowledge of Banner Finance, One45, Desire2Learn, SharePoint as well as experience in maintaining promotional materials would be considered assets.

SALARY                                    $65,079 - $76,340 per annum (Non-Bargaining)

CLOSING DATE                       June 3, 2026                       

COMPETITION NO.                   MUN03509

Please note that we will ONLY accept applications for this position through our website www.mun.ca/careers. Applications must be received by the end of business day on the competition closing date. You may drop off a paper application to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John’s, Room M2M229; or fax your resume to (709) 864-6344. Call us at (709) 864-6404 for assistance.

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities.

Memorial is committed to providing an inclusive learning and work environment. 

If there is anything we can do to ensure your full participation during the application process, please contact equity@mun.ca directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John’s, Room M2M229 or by telephone at (709) 864-6404.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.