May 20, 2026

SECRETARY (BAND LEVEL 3) 

Division of Population Health and Applied Health Sciences

Faculty of Medicine

(Full-time, Contractual to May 5, 2028)

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

All qualified employees are welcome to apply, however preference is given to CUPE members.

DUTIES

Reporting to the Administrative Staff Specialist III, the successful applicant will perform secretarial duties requiring initiative, judgement, and confidentiality in support of the Division of Population Health and Applied Health Sciences. Duties include organizing and scheduling meetings; taking minutes; assisting with events and conferences; assisting with and preparing reimbursement claims, travel documents, internal requisitions, catering pre-approvals, and professional development claims; monitoring and maintaining the Division’s webpage and internal directories; replying in person, by telephone or email to inquiries from faculty, staff, students, and the general public; ordering office supplies; and performing other related duties as required.

QUALIFICATIONS

Experience (1-3 years) in secretarial work; supplemented by courses in business education, office administration or secretarial science; or any equivalent combination of experience and training.  Knowledge of Microsoft Office applications including Outlook, Word, PowerPoint, and Excel, as well as Adobe is required. The ideal candidate will have excellent organizational, time management, and communication skills. Knowledge of the Division of Population Health and Applied Health Sciences would also be considered an asset. 

SALARY                                   $47,057- $55,196 per annum (CUPE Local 1615)

CLOSING DATE                       May 27, 2026

COMPETITION NO.                   MUN03489

Please note that we will ONLY accept applications for this position through our website www.mun.ca/careers. Applications must be received by the end of business day on the competition closing date. You may drop off a paper application to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John’s, Room M2M229; or fax your resume to (709) 864-6344. Call us at (709) 864-6404 for assistance.

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities.

Memorial is committed to providing an inclusive learning and work environment. 

If there is anything we can do to ensure your full participation during the application process, please contact equity@mun.ca directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John’s, Room M2M229 or by telephone at (709) 864-6404.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.