When Job Evaluation Should Occur
Job evaluation should be undertaken when there are significant changes to the duties and responsibilities of a position and these changes may impact several or all of the rating factors. If there is a minor change, such as the addition of another person supervised, that wouldn’t normally be considered a substantive change, unless supervision of others was not part of the position previously. An increase in the volume or amount of work being performed is not a consideration for re-evaluation as long as the duties performed are still the same.
Job evaluation should also be completed if a position is relatively new and/or has never been previously rated. Often when new positions are established, they are tentatively rated based on the anticipated responsibilities and duties of the new position. Over time the position becomes better defined so a job evaluation should occur to confirm the responsibilities and duties of the position. This ensures that the position is accurately reflected for the unit and the Department of Human Resources, and will validate a rating for the position.