Documentation

Overview

All requests for accommodations must be based on documented need, in accordance with the Accommodations for Students with Disabilities policy. It is the responsibility of the individual requesting accommodations to provide the necessary and appropriate documentation to Accessibility Services (Blundon Centre).

Documentation acceptable to the university

Supporting documentation acceptable to the university must be obtained from the appropriate healthcare providers, or other professionals who have specific training, expertise, and experience in the diagnosis and treatments of conditions for which academic accommodation is being requested. In addition, all persons submitting documentation to support student requests for accommodation must be appropriately certified and/or licensed to practice their professions.

Supporting documentation will vary depending on the disability or condition, but what follows is a guide to assist students and their providers in determining what documentation is required.   

Please note: supporting documentation, including the Certificate of Disability, may include recommendations for specific accommodations, but students and providers should be aware that Accessibility Services staff will make the ultimate decision about which accommodations are appropriate, necessary and reasonable and whether or not the documentation is sufficient to support the accommodation request.

Below is a guide for students and providers regarding what supporting documentation is required to assist with the provision of formal accommodations:

Acquired Braing Injury (or related neurological conditions)Report or assessment completed by appropriate healthcare professional that specifies diagnosis, functional limitations related to the pursuit of postsecondary studies.  
ADHDA report or assessment by a medical expert with specific training in assessing ADHD that: (a) identifies the permanent disability and list of specific impairments, and (b) indicates how the impairments would negatively impact functioning of the student in a postsecondary academic setting. Also will consider a complete Certificate of Disability. completed by professional listed in the column to the right.  The provision of prescription medication by a General Practitioner does not confirm a diagnosis of ADHD.Diagnosing of ADHD in Canada is most commonly done by one of the following: (a) developmental pediatrician (b) a psychiatrist, or (c) a psychologist.  A family physician (or general practitioner) with specific training in the process of diagnosing ADHD may be an acceptable source of documentation1
Autism Spectrum DisorderA report or assessment by a qualified healthcare provider that: (a) confirms an Autism diagnosis as well as lists the functional limitations and how those limitations will negatively impact the student's pursuit of postsecondary education. Additional documentation may include any or all of the following from high school: Record of Accommodations (RoA) and an Individualized Education Plan (IEP); a completed Transition Plan
Blindnes or Visual ImpairmentA report or assessment from qualified healthcare professional that can diagnose and treat visual impairments.  Specific functional limitations will be necessary to determine appropriate accommodations.Additional documentation may include any or all of the following from high school: Record of Accommodations (RoA) and an Individualized Education Plan (IEP); a completed Transition Plan
D/deafA report or assessment by an audiologist or similar allied health professional that can diagnose hearing impairments.Additional documentation may include any or all of the following from high school: Record of Accommodations (RoA) and an Individualized Education Plan (IEP); a completed Transition Plan
Learning DisabilitiesRecent psychoeducational assessment, preferably completed within the last five (5) years (consistent with federal guidelines regarding learning disabilities).There are additional documents that combined with (not to replace) a recent psychoeducational assessment that may assist in the determination of reasonable supports for students with SLDs, such as a file review, Record of Accommodations (RoA); an Individualized, Education Plan (IEP) from high school; Transition Plan.
Medical (Acute)Thorough documentation from healthcare provider outlining diagnosed medical condition, amount of time acute medical injury is expected to last along with functional limitations as a result of the acute injury.  Certificate of Disability could be used for this disability category.  
Medical (Chronic)Thorough documentation from healthcare provider outlining diagnosed chronic medical condition along with functional limitations as a result of the chronic condition. Certificate of Disability could be used for this disability category. Additional documentation from specialists related to the care and treatment of chronic condition.
Mental Illness/Health (depression, anxiety, etc.)Psychological assessment, medical assessment or report by a qualified provider that contains (a) the applicable DSM-5 or ICD category or code, (b) the functional limitations impacting the pursuit of postsecondary education and (c) how long the condition can reasonably expect to last. Will also accept the Certificate of Disability completed by a qualified expert.While qualified providers can outline recommended accommodations to address the functional limitations, Accessibility Services staff will ultimately be responsible for determining what accommodations are necessary, appropriate and reasonable.
PhysicalAssessment or report from a qualified healthcare professional outlining diagnosed condition as well as functional limitations of physical disability. 
Test AnxietyAccommodations cannot be provided for students with test anxiety.  If a healthcare provider feels the students has an underlying Anxiety Disorder (e.g., General Anxiety Disorder), or other mental condition that has an associated feature of anxiety in either testing or performance situations, the provider can follow the above documentation guidelines for Mental Illness/Health.
   
More disability categories and documentation requirements will be added in the coming weeks. If a specific disability category is not listed above, please refer to the section above for guidance.
1 Aligns with the CADDAC documentation recommendations for students with ADHD in postsecondary education
DisabilityDocumentationOther Information

Diagnostic Services

While the university does not assume the cost for any medical or psycholigical diagnostic services, including screenings or assessments, Accessibility Services (Blundon Centre) staff can provide information to students on methods or pathways for obtaining these services.  This can include services offered through the Student Wellness and Counselling Centre (SWCC) or in the community.  

Accessibility Advisors can also work with students to identify potential funding sources that might cover some or all of the costs associated with diagnostic testing (e.g., private health insurance programs and/or the Canada Study Grant/Canada Student Loans Program).