Microsoft OneDrive

OneDrive is a cloud-based service for working on and sharing your personal work files related to your job at the university. It should not be used as a long-term storage location for university records because access to OneDrive is terminated when an employee departs Memorial. Files stored in OneDrive will be deleted 365 days after you are no longer employed by Memorial. 


Service information 

  • Multi-factor authentication is required. Set up Microsoft 365 sign-in for multi-factor authentication.
  • Files moved to a user’s Recycling Bin are permanently purged after 93 days. 
  • File sharing options include anyone with a link or Microsoft 365 authenticated users. (Be extra careful when sharing files or folders from OneDrive!)
  • File sync is only available for Memorial-managed and domain-joined devices. OneDrive file sync is not to be set up on personal devices.  
  • Access to OneDrive will end when a user no longer meets the eligibility requirements defined above. 
  • Memorial’s Microsoft 365 Terms and Conditions of Use apply to all services including OneDrive.

Request an increased storage limit

A user's OneDrive has 20GB of storage space by default. Researchers can request an increase to their OneDrive storage limit when they are approaching 20GB by contacting the ITS Service Desk and providing the following information: 

  • How much space do you require? Keep in mind raw, processed, and analysed data
  • How long do you need the additional storage space?
  • What will you do with the data after the active portion of the project is complete? Note that OneDrive is not for storing research data in the long-term. Access to OneDrive will be removed and data deleted when an employee departs Memorial.
  • Who is responsible for the data and how will you manage changes in responsibilities (e.g., a change of Primary Investigator)?