Microsoft Teams

Microsoft 365 services are currently available as a soft launch release. Please send questions and feedback to help@mun.ca.

Microsoft Teams is an enterprise shared file repository and workspace in Microsoft 365 that makes it easy to have conversations, host meetings, share files and collaborate with teams within your unit (faculty, school, department, etc.) and across the university.  Teams lets you work in a natural, conversational way, with everything you need in one place. 

Features:

  • Use interactive chat  
  • Synchronous editing and secure collaboration on files  
  • Host meetings online with options to record and desktop sharing 
  • Connect from anywhere via desktop, mobile, or web browser 

Chat and meeting functionality is available by default to all users. Team sites are spaces created for collaboration and can be requested by employees only. Owners of Team sites are responsible for adding members to the Team, including faculty, staff, students and external guests. A request for a Team site for unit-level collaboration should involve a signing authority for the unit. 

To request a Teams site, please ensure you are familiar with the Microsoft 365 Terms and Conditions of Use, the information on this page, and complete the Teams site request form

Eligibility 

Teams is available to the following Memorial users: 

  • Current faculty (including ASMs, per course instructors (actively teaching), honorary research professors, professor emeriti)  
  • Current staff 
  • Current students (as members of a Team site only) 

Retirees, clinical faculty, adjunct faculty, visiting scholars, professional associates, casual or part-time staff, staff on salary continuance, CNS faculty are not eligible for Teams. 

Install Microsoft Teams desktop app

  1. Go to the Microsoft Teams download webpage. 
  2. Click on Download for desktop and install.

Service information 

  • Multi-factor authentication is required. Set up Microsoft 365 sign-in for multi-factor authentication.
  • Upload file size limit is 250GB and maximum Teams site storage limit is 1TB. Researchers can request an increase in the Teams site storage limit
  • All content in Teams, including chats and recorded meetings are subject to the Access to Information and Protection of Privacy Act 2015, SNL 2015 c. A-1.2 (‘ATIPPA, 2015’), the Management of Information Act, other applicable legislation and university policies, therefore, the same level of care regarding the content should be taken as with other university records and correspondence. Please note – exclusions do apply in the areas of research and teaching materials. 
  • MUNCLASS records retention schedules can assist you to define appropriate retention requirements for university records. When in doubt, contact Information Management & Protection. 
  • Files moved to a Team’s Recycling Bin are permanently purged after 93 days. 
  • Chat retention:
    • 1:1 or 1:many private chats outside of a Team site are retained for 29 days. 
    • Posts within a Team site are retained as long as the team exists.
    • Meeting chats during all meetings (started from within or outside a Team site) are retained for 29 days. 
  • Meeting recordings retention: 
    • Recordings of all meetings (started from within or outside a Team site) are saved for 365 days. If recordings need to be kept for longer, they should be downloaded and stored in an alternate location 
  • Most built-in Teams apps are currently disabled by default.  
  • Inactive Teams sites are deleted after one year of inactivity with a warning to the Primary and Secondary Owners at 9 months. Users are responsible to move files based on MUNCLASS or their research requirements before a team is deleted. 
  • Access to Teams will end when a user no longer meets the eligibility requirements defined above. 
  • Memorial’s Microsoft 365 Terms and Conditions of Use apply to all services including Teams.

Request an increased storage limit

A Teams site has 1TB of storage space by default. Researchers can request an increase to a Teams site storage limit when they are approaching 1TB by contacting the ITS Service Desk and providing the following information: 

  • How much space do you require? Keep in mind raw, processed, and analysed data
  • How long do you need the additional storage space?
  • What will you do with the data after the active portion of the project is complete? Note that Teams is not for storing research data in the long-term. Inactive Teams sites will be deleted after one year of inactivity with a warning to Teams site owners. 
  • Who is responsible for the data and how will you manage changes in responsibilities (e.g., a change of Primary Investigator)?