Tools and workshops


Every year, the School of Graduate Studies hosts workshops for graduate officers, administrative staff, and faculty involved in the administration and supervision of graduate students. Please see below for a list of upcoming workshops for 2022-23.

Spring 2022

New Graduate Officer Orientation

This session is intended for new graduate officers and will cover common responsibilities including admissions, registration, graduate student progress, research exams, and funding, as well as regulations and policies that govern graduate programs.
Date and Time: Wednesday, June 1, 2022, 12-1 p.m. NT

Managing Your Fellowships Budget

This session is intended for graduate officers and administrative staff and will cover the fundamentals of baseline fellowships allocations and management.
Date and Time: Wednesday, June 8, 2022, 12-1 p.m. NT

Foreign Credential Evaluations

This workshop will provide an overview and opportunity for practice in reviewing and assessing non-Canadian transcripts and records.
Date and Time: Wednesday, June 15, 2022, 12-1 p.m. NT

Using OnBase for Graduate Admissions

This tutorial is intended for new (or relatively new) users of OnBase and will cover key functionality in workflow and custom queries for graduate admissions.
Date and Time: Wednesday, June 22, 2022, 12-1 p.m. NT



The resources below are meant to assist graduate officers and staff in administering graduate programs. Please contact if you require assistance using any of these forms or documents.

Baseline Eligibility Calculator(Courtesy of UBC Faculty of Graduate Studies)
Payroll Calculator
Payroll Calendar 2022
Quick Reference Guides for OnBase Users (Graduate Admissions)
SGS Recommended Grade Equivalents
WES Conversion Guide