1. Members of the University who have reasonable grounds to believe that Wrongdoing has been committed or about to be committed may make a Protected Disclosure and shall follow the procedures therein in the following cases:

• When no alternative reporting process is available under existing University polici9es and procedures;
• They are uncertain which University policy may apply in the circumstances;
• Repooting to the appropriate authority is deemed inappropriate; or
• Anonymity is essential within the University.

2. A Protected Disclosures may be made by any members of the University as follows:

1. To the University's Protected Disclosure Coordinator (PDC): The University Auditor or position with the primary responsibility for audit within Memorial University serves as the PDC.

The positions charged with auditing are typically positioned at a level in the organization that enables internal audit services and responsibilities to be performed without interference from management, thereby establishing the independence. This positioning provides the organizational authority and status to bring matters directly to senior management and escalate matters to the Board of Regents, when necessary, without interference and supports the internal auditors' ability to maintain objectivity.

Protected Disclosure Coordinator
Memorial University of Newfoundland
St. John's, NL A1C 5S7
Telephone: 709-864-2198
Email:

b. To the President: In the event the Protected Disclosure involves the PDC, the report may be filed with the President, who will follow a process similar to that which is outlined here.

Office of the Board of Regents
Memorial University of Newfoundland
St. John's, NL A1C 5S7
Telephone: 709-864-8281
Email: president@mun.ca

3. The report of Wrongdoing should be submitted in writing and include the following information:

1. the party(ies) involved;
2. the nature of the Wrongdoing;
3. the date(s) of the Wrongdoing;
4. possible laws and regulations allegedly have been violated;
5. possible witness of the Wrongdoing;
6. any other information or documents necessary to evaluate the matter.

4. The identity of the Discloser shall not be revealed without their permission and to the extent permitted by law.

5. Upon receipt of the Protected Disclosure, the PDC shall respond in writing to the Discloser acknowledging receipt of the Protected Disclosure, within five (5) Days and shall proceed to the Procedure for Investigation of Alleged Wrongdoing.

6. In cases where any of the parties involved in the report is an Associate of the PDC, the President shall serve as the PDC.

7. Any Discloser who experiences any type of Retaliation as a result of making a Protected Disclosure or a third party is aware that a Discloser is experiencing Retaliation should immediately inform the PDC, who in turn shall contact either the Department of Human Resources, the Office of Faculty Relations, the President or the Board, depending on the situation, and shall ensure that the matter is investigated, and appropriate action taken.