• Have an appropriate and valid driver's license recognized within the province of Newfoundland and Labrador
• Have a driving record (abstract) on file, issued within the last 12 months
• Meet the Driver Qualification Criteria as specified in the Procedure for Authorization of Driver Privileges
• Have an approved Application for Driving Privileges
• Have completed the online, self-paced driver awareness training program as specified by the Fleet Management Program, which focuses on safe and efficient driving habits
• Are an “Authorized University Member” – see definition below

Any person(s) in the Fleet Unit at the university's request who is not actively operating the Fleet Unit. Examples of authorized passengers include University Members participating in approved field trips, off-campus events, visiting faculty/staff, visiting artists or speakers, government representatives, members of visiting athletic teams, or community organizations. All other passengers are prohibited from travelling in a Fleet Unit.

• Employed by the university or holds an appointment with the university, including paid, unpaid and/or honorific appointments (“Employee”)
• Registered as a student, in accordance with academic regulations

A government-issued document that summarizes an individual’s driving history, including demerit points, convictions and suspensions.

The Facilities Management department located at the St.  John’s campus.

Vehicles, equipment or any means of conveyance owned, rented or leased by the university for business use. 

The position responsible for the centralized coordination and successful operation of the Fleet Management Program. The lead contracts, materials and fleet position in Facilities Management at St. John’s Campus is the fleet lead.

A program of policies, procedures, standards, schedules, guidelines and practices that provides a safe, centralized, sustainable and efficient system for the management of the university fleet, in compliance with relevant legislative, regulatory and policy requirements.

Any vehicle lease or rental for longer than a 30-day period. Any vehicle lease or rental for periods less than 30 days are subject to Travel - General policy. 

The department/faculty within the university that has ownership over the fleet unit and is responsible for the operation, service, maintenance, inspection and accident reporting of the fleet unit.

The Strategic Procurement Office, Department of Financial and Administrative Services, located at St. John’s campus.

Deans, department heads, division heads, heads of schools, directors, executive directors, the university registrar, associate vice-presidents and vice-presidents, as applicable. 

• Are not university members, including the spouse, partner, family member, friend or neighbour of an authorized operator or a member of the general public
• Do not meet the definition of an “Authorized Operator”
• Are not listed on the rental contract
• Do not have the authorization to rent in the name of the university.

Operation of the Fleet which engages in activities not aligned with this policy, the Highway Traffic Act, Transport Canada’s policies and programs (or the relevant province/country’s equivalent vehicle regulations) or other university policies. Any unauthorized use of a Fleet Unit by an Unauthorized Operator is prohibited and may be subject to disciplinary action up to and including termination.

Memorial University of Newfoundland