Overview

The purpose of this procedure is to ensure that all Fleet are kept in good working condition, safe to operate, and compliant with regulatory standards. Fleet maintenance includes regular inspections, preventive maintenance, and necessary repairs to prevent breakdowns and extend the lifespan of the vehicles. The goal is to minimize downtime, reduce operating costs, and ensure compliance with safety and regulatory standards.

Procedure

1. The University has a contract with a vendor to provide maintenance services for the University Fleet. A Fleet card will be provided for each Fleet Unit, and the vendor will provide monthly billings for each Fleet Unit. The Fleet Lead will provide detailed guidelines for maintenance to the Operating Unit. Unit Heads will ensure that Fleet maintenance is performed within the University guidelines. Operating Units should be aware of the manufacturer’s warranty coverage before proceeding with repairs and maintenance.

 2. Automated reminders will be sent out to Operating Units to notify of any upcoming maintenance needs which should be acted upon promptly. 

 3. Motorized Equipment in excess of 4,500 kilograms maximum gross mass may be subject to a highway inspection by officials of the Provincial Government department of transportation.  It is compulsory that the vehicle’s maintenance binder as supplied with the Fleet Unit be completed and kept up to date.