Current Contracts

Category
Vendor
Details
Air TravelPAL Airlines Ltd.A Corporate Airfare Agreement has been established with PAL Airlines Ltd. for Memorial University for the period February 1, 2020, to January 31, 2021, providing discounted airfare for University travel.Booking can be made through Legrows Travel Agency, at 758-3330 or mun@legrowstravel.ca. ^top
Car RentalsAVIS

BUDGET
AVISA Corporate Agreement has been established between Avis car (AVIS) Inc. and Memorial University of Newfoundland expiring December 13, 2020, for domestic and international rentals. The negotiated program is available for your Business or Leisure rentals. The corporate rate program can be obtained by booking through LeGrow's Travel Agency, at 758-3330 or mun@legrowstravel.ca. Avis Reservations at 1–800-879-2847 or online at www.avis.com  Please contact Financial and Administrative Services Ext 8222. This number must be quoted when booking in order to obtain corporate pricing.BUDGETA Corporate Agreement has been established between Budget car (BUDGET) Inc. and Memorial University of Newfoundland expiring December 13, 2020, for domestic and international rentals. The negotiated program is available for your Business or Leisure rentals. The corporate rate program can be obtained by booking through Legrow's Travel Agency at 758-3330 or mun@legrowstravel.ca, Budget Reservations at 1–800-268-8900 or online at www.budget.com  Please contact Financial and Administrative Services Ext 8222 for the corporate account number. This number must be quoted when booking in order to obtain corporate pricing. ^top
Online BookingsConcur Online Bookings through Maritime Travel 
Maritime Travel manages all online bookings made through the Concur online booking tool in one central location out of their extended hours and 24/7 office in Truro, N.S.The online support desk is open from 9 a.m. (AST) to 9 p.m. (AST) Monday to Friday and 9 a.m. (AST) to 5 p.m. (AST) Saturday and Sunday and will provide navigational assistance to the clients for the online booking tool and our traveler profile tool.You can reach the online support desk by calling toll free at 1-844-423-9133 or via email at onlinehelp@maritimetravel.ca. Of course the Emergency Travel line is always available for any assistance (non-technical) regarding your travel plans and bookings. They can be reached toll free at 1-888-551-1181 within North America. Outside North America, please call (902) 423-3806 or you can now contact them via email at: etc@maritimetravel.ca. ^top
Business Travel Legrow's Business Travel Management ProgramA travel management agreement has been established with LeGrow's Travel for Memorial University travel. The agreement provides discounted agency fees and assists with pricing for travel, with one of several Memorial dedicated LeGrows's Travel agents or by using the LeGrow's Concur website booking tool. Please call (709) 758-3330 or email mun@legrowstravel.ca to book your travel.In order to improve and enhance efficiencies of the Memorial University Travel Program, LeGrow’s Travel provides an online corporate self-service reservation tool called Concur that is specifically customized for Memorial University travelers and travel arrangers to use for making airline, hotel and car rental reservations. This allows travelers and travel arrangers to book travel online and will automatically apply special university and government negotiated contracts as well as personal traveler preferences.This booking platform is designed to: give travelers control over their travel preferences and options with “anytime, anywhere” access to self-service travel reservations capabilities; allow the university to realize significant cost savings through the use of preferred vendors while tracking volumes for future travel provider negotiations; and enable travelers to also have counselor assistance, if required, 24 hours a day, anywhere in the world. ^top
Office SuppliesStaples Business Advantage
The successful bid for the office supplies contract is Staples Business Advantage for the period Sept. 1, 2016 - Aug. 31, 2019. To order, please click on E-way.ca. The university is obligated to order from Staples Business Advantage for the contract items. A complete list of items on contract is available by clicking shopping lists on the Shopping tab on E-way.ca. Contract items are also identified by a green "$" when searching for individual products. You will note the university has included over 550 items on the contract this time around. For non-contract items, you should obtain quotes from the various suppliers in accordance with the University Purchasing Policy.The university, in cooperation with the Public Procurement Agency of the Provincial Government, has tendered for various office commodities and the successful bidders is as followsFiling Cabinets: Grand & Toy LTD – Nov. 10, 2015 - Oct. 31, 2018. Please ensure you use the supplier listed above for the appropriate commodity as the university has communicated certain volumes to these suppliers in the request for tender. As well, the university has contractual obligations to use these companies for tendered items. ^top

The university, in cooperation with Public Procurement Agency of the Provincial Government, is participating in a number of standing offer agreements. Please ensure you use the applicable supplier for the commodities listed below as the university has contractual obligations to use these vendors.

Category
Vendor
Details
Automatic External Defibrillators (AEDs)Canadian Medical Products Inc.The university, in cooperation with the Public Procurement Agency of the Provincial Government, has tendered for Automatic External Defibrillators (AEDs) and related replacement and related components, including battery, electrodes, accessory kit, wall cabinet, and training unit. The successful bidder is as follows: Canadian Medical Products Inc.– Mar. 1, 2018 – Feb. 28, 2021. Please ensure you use the supplier listed above for the commodity as the university has contractual obligations to use these companies for tendered items.  Please see attached.  ^top
BatteriesGalaxy BatteryThe university, in cooperation with the Public Procurement Agency of the Provincial Government, has tendered for Batteries. The successful bidder is Galaxy Battery. Please see attached for prices. (Contract extended to May 31, 2020). Please ensure you use the supplier above for the commodity as the university has contractual obligations to use this company for tendered items. ^top
Bond Copy Paper and Envelopes Domtar Inc. o/a ArivaThe university, in cooperation with the Public Procurement Agency of the Provincial Government, has tendered for Bond Copy Paper and Envelopes. The successful bidder is as follows: Domtar Inc. o/a Ariva: term expiring October 31, 2020.For commodity details and pricing, please see attached. Please ensure you use the supplier listed above for the commodity as the university has contractual obligations to use these companies for tendered items. ^top
Bulk FuelAs attachedThe university, in cooperation with the Public Procurement Agency of the Provincial Government, has tendered for Bulk Fuel. These contracts, available at a selection of vendors across the province, are in place to May 31, 2022 (all prices subject to HST) with Mark-Up/Discount specified as follows. A listing of zones can be accessed here. SPECIFIED RACK RATE Bloomberg Briefs - Weekly Pricing and Data Supplement, Canadian Pricing, Canadian Terminal Racks, Montreal, Bid Price - published each Friday will provide the agreed upon rack rates.Specified Rack - rates become effective at 12 a.m. Saturday and each and every Saturday thereafter during the effective period of this agreement.(Reference Rack rates published each Friday + Mark-Up = Weekly Price from Saturday to Friday). Please ensure you use the suppliers listed above for the commodity as the university has contractual obligations to use these companies for tendered items. ^top
Chemical and Cleaning Supplies (including Garbage Bags)Bilroc Industries Ltd. o/a Rockwater Professional Products
The university, in cooperation with the Public Procurement Agency of the Provincial Government, has tendered for Chemical and Cleaning Supplies (including Garbage Bags). *RENEWAL*Please see attached PO218040208 for contract renewal of MSOA - CHEMICAL AND CLEANING SUPPLIES (Including Garbage Bags).Revision created to exercise renewal option for Year 2 of Agreement. The Term of the Agreement will now expire on February 28th, 2021, at the same terms and conditions. A price Increase of 2.0%, based on the Consumer Price Index (CPI) 'All-Items', Newfoundland and Labrador, has been applied.  Please ensure you use the suppliers listed above for the commodity as the university has contractual obligations to use these companies for tendered items. ^top
Pressure Treated LumberAvalon Region – Hickey’s Building Supplies Ltd. o/a Hickey’s Timber Mart

Central, Western, Labrador Regions - J D Irving Limited o/a Kent Building Supplies


The university, in cooperation with the Public Procurement Agency of the Provincial Government, has tendered for Pressure Treated Lumber. The successful bidders are: Avalon Region – Hickey’s Building Supplies Ltd. o/a Hickey’s Timber MartEastern, Central, Western, Labrador Regions - J D Irving Limited o/a Kent Building Supplies. Please see relevant link under your applicable region for prices. Contracts expire May 31, 2020. Please ensure you use the supplier above for the commodity as the university has contractual obligations to use this company for tendered items. ^top
Rust ProtectionVariousThe university, in cooperation with the Public Procurement Agency of the Provincial Government, has tendered for Rust Protection. The following contracts, available at a selection of vendors across the province, are extended to April 30, 2020 (all prices subject to HST). Additionally, aerosol cans of Rust Protection Material and Salt Eliminator available from successful bidder Re-New Industries Limited o/a RENU Industries, until April 30, 2020 – see attached for details and pricing. Please ensure you use the suppliers listed above for the commodity as the university has contractual obligations to use these companies for tendered items. ^top
Secure On-Site Shredding Services Shred-it International ULC
The university, in cooperation with the Public Procurement Agency of the Provincial Government, has tendered for Secure On-Site Shredding Services.
The award has resulted in 5 different Purchase Order Contracts. For pricing and details, please see attached (Purchase orders and the Newfoundland and Labrador Regions Map). When placing orders, end users shall use the contract that is in place for the region corresponding to their delivery location.
Poster: see attached ‘Think Before You Shred’ poster. Please print and place next to your bins/consoles to ensure proper recycling practices are followed.The successful bidder is as follows:
Shred-it International ULC: term August 1, 2019 – July 31, 2021 for two (2) years, with option to renew at the same terms and conditions for three (3) additional years; reviewed each year, upon mutual consent of both parties. Prices SHALL remain fixed for the first two (2) years of the contract.  Shred-it offers shredding of boxes of paper at a rate of $1.80 per box (minimum 10 boxes is preferred), boxes of tapes, USBs and/or cassettes at a rate of $24 per box, and hard drive crushing at a rate of $10 per drive (with a 25% discount for quantites over 10), see attached.
Please ensure you use the supplier listed above for the commodity as the university has contractual obligations to use these companies for tendered items. ^top
Toilet Tissue and Paper TowelsBunzl Canada Inc.The university, in cooperation with the Public Procurement Agency of the Provincial Government, has tendered for Toilet Tissue and Paper Towels. The successful bidder is Bunzl Canada Inc.*RENEWAL*See attached PO215051803 for contract renewal of MSOA – TOILET TISSUE AND PAPER TOWEL PRODUCTS.Revision #13 was created to extend contract for two (2) additional months. The Term of the Agreement will now expire on September 30th, 2020 at the same pricing, terms and conditions. Please ensure you use the supplier above for the commodity as the university has contractual obligations to use this company for tendered items. ^top

Contact

Financial and Administrative Services

230 Elizabeth Ave, St. John's, NL, CANADA, A1B 3X9

Postal Address: P.O. Box 4200, St. John's, NL, CANADA, A1C 5S7

Tel: (709) 864-8000