Research and Drafting

  • Is what you’re considering consistent with the University's statement of mission, vision and values?
  • Is what you're considering consistent with the University's institutional frameworks?
  • Are there any legal/regulatory considerations? Is what you’re proposing collective agreement compliant?
  • What are the related policies/procedures? Conduct a very thorough search. There are a lot of cross references in policies and procedures. You may be proposing a change in one procedure that affects another one, even if it doesn’t seem like a related policy. (Unfortunately, there doesn’t seem to be a cross reference list, so thoroughness is important.)
  • What other materials/history exist around this issue – briefing notes, written complaints, written inquiries, minutes, etc. Gather and review these.
  • Identify current practice at the University, even if you’re revising a policy. It’s possible that current practice is different from the existing policy. If that’s the case what will need to change – your document or the current practice?
  • Who’s impacted by this policy? Who’s expected to comply?
  • What are the expected outcomes? What is that expectation of behavior?
  • What are the foreseeable problems? (try to imagine what will be stumbling blocks, the most difficult areas for compliance/acceptance.) What are the unforeseeable problems? You won’t be able to anticipant everything yourself. This is one of the purposes of consultation.
  • What are the practices at other universities, particularly Canadian universities? How can our policy/practices be better?
  • What are the risks?
  • Does the Policy need a Privacy review?
  • Are there ethical issues involved? Should the policy have an ethical review?
  • What resources are needed to implement the policy/procedures?
  • What’s the schedule for implementation?
  • Who needs to know about this policy once it’s approved? How will it be communicated to them? Is an education needed?


University Policies

230 Elizabeth Ave, St. John's, NL, CANADA, A1B 3X9

Postal Address: P.O. Box 4200, St. John's, NL, CANADA, A1C 5S7

Tel: (709) 864-8000