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Procedure for Renewal of a Research Chairholder

Approval Date: 2016-10-05

Effective Date: 2016-10-05

Responsible Unit: Office of the Provost and Vice-President (Academic)


Renewal of a Research Chair position is dependent upon continued funding. Research Chairholders may apply to the Provost and Vice-President (Academic) and Vice-President (Research) once for renewal in the Research Chair’s existing research area. Renewal of a Research Chairholder is dependent upon his/her performance in the Research Chair position. If Chairholders do not seek renewal, or if applications for renewal are unsuccessful, or upon completion of the second term based on successful applications, the research area of the Research Chair may be revised in consultation with the donor(s) / funder(s).

The timing of the renewal process will normally be such that a decision would be made sufficiently in advance of the expiry of the incumbent's term.

Assuming continued funding is available at the end of the term, the following process applies:

1. The Host Academic Unit will determine if incumbent Chairholder wishes to seek a second term. If not, the Research Chair may become available for appointment by another faculty member or for another area of research focus.

2. If the incumbent wishes to be considered for a succeeding term, the Dean of the Host Academic Unit will assess the performance, track-record, and future promise of the incumbent as a Research Chair in order to determine whether to recommend to the Provost and Vice-President (Academic) and Vice-President (Research) that the incumbent be renewed. The Dean should follow a defined and transparent policy/process for the consideration of renewals, one which respects the principles of peer-review, and includes assessments from peers, both internal and external to the University. A report must be generated through this review process and submitted to the Provost and Vice- President (Academic) and the Vice-President (Research).

3. Reports evaluating the application for renewal must address the performance expectations that were set out in establishing the Chair, which are based on the following general criteria:

- Record of research productivity and external funding;
- Record of research collaborations at the University and/or elsewhere;
- Record of/potential for graduate training;
- Research excellence and reputation of the Chair;
- Impact of the Research Chair on Memorial's capacity and international reputation in research; and
- Impact of the Research Chair in the disciplinary area.
- Impact of the Research Chair with respect to relevant institutional research plans. (See Related Documents.)

          4. Special considerations include, but are not limited to: possible delays in acquiring and/or setting up research infrastructure for the first time or re-establishing it upon relocation to the University; and normal latency in achieving levels of supervision of graduate students and undergraduate research assistants commensurate with disciplinary/unit norms.

          5. The Dean of the Host Academic Unit makes a recommendation to the Provost and Vice-President (Academic) and Vice-President (Research) whether or not to renew the Chairholder.

          6. Review reports and recommendations made by the Dean of the Host Academic Unit may be subject to evaluation by the Provost and Vice-President (Academic) and Vice-President (Research). In any instance, for institutional Chairs, the Provost and Vice-President (Academic) and Vice-President (Research) have the authority to redirect the Chair through the Procedure to Establish a ResearchChair.


          Policies using this procedure:


          University Policies

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