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Memorial University of Newfoundland

  Memorial University of Newfoundland

Establishment of University Institutes and Centres

Approval Date: 0000-00-00

Effective Date: 2001-04-01

Review Date: 2017-05-01

Authority:

Board of Regents

Purpose

To facilitate the establishment of new Institutes and Centres.

Scope

All units collaborating beyond existing organizational structures and using the Memorial University name

Policy

Opportunities for intellectual collaboration beyond established organizational structures are encouraged at Memorial University through the creation of Institutes and Centres dedicated to particular academic purposes. Authorization for such groupings is provided by Senate and the Board of Regents. Only with such authorization may these groupings use the Memorial name as part of their title and carry out their business as an Institute or Centre.

There are two different types of groupings that can be formed.

Institutes and Centres with Indirect University Support

This type of grouping needs formal recognition in order to promote academic co-operation among the participants and to increase their chances of securing external support, make few demands on University resources other than the indirect ones associated with the normal infrastructural support for scholarly activities. The leadership and organizational structure of such a group is determined by the members and no stipend is provided for any Director. The creation of this type of grouping should make minimal demands on space, University staff, or University resources. See Procedure for Establishing Institutes and Centres - Indirect University Support.

Institutes and Centres with Direct University Support

This type of grouping is one in which a more complex organizational and support structure is desirable and which often requires the commitment of additional University resources over and above general infrastructural support. In these cases a more rigorous process of approval is required. Normally the Director of such a grouping will be appointed by Senate and the Board of Regents.  See Procedures for Establishing Institutes and Centres - Direct University Support..

Procedures

For inquiries related to this policy:

Office of the Vice-President (Academic) 709-864-8246

Sponsor: Provost and Vice-President (Academic)

Category: Academic Affairs


Procedure for Establishing Institutes and Centres - Direct University Support

Approval Date: 2014-09-22

Responsible Unit: Office of the Provost and Vice-President (Academic)

Informed discussions involving, at least, the Department/Division Heads, Deans, applicable Associate Vice-Presidents and applicable Vice-Presidents should take place prior to proceeding with the following steps. There should be reasonable satisfaction among this group that the proposed development builds upon an area of existing or potential academic strength that should be formally recognized by the University.

a. A preliminary proposal, describing:

b. This proposal shall be approved in principle by the appropriate academic unit(s) and submitted to the Senate Planning and Budgets Committee (PBC) for similar approval. Recommendation for approval in principle by the PBC shall be reported to the Senate and the Board of Regents for information.

c. Once approval in principle has been granted, the appropriate Vice- President(s) shall ensure that a steering committee is established to prepare a plan for the Institute or Centre, to be submitted for final consideration to the PBC. Membership of the steering committee shall consist of the:

The plan shall address not only the academic issues involved, but also the resources required (and sources thereof), both present and projected, to establish the organization together with possible sources of internal and external funding.

d. The PBC shall consider whether the final proposal remains broadly consistent with the academic priorities of the University and whether the resource requirements and sources have been properly estimated and described. In some instances, the PBC may initiate an external review or assessment of the proposal.  It shall then decide on whether to recommend approval of the proposal to the Senate and the Board of Regents.

e. Until the Senate and Board have given approval, no firm commitment shall be made to any external agency or group that may be interested in supporting or cooperating with the proposed Institute or Centre.


Procedure for Establishing Institutes and Centres - Indirect University Support

Approval Date: 2014-09-22

Responsible Unit: Office of the Provost and Vice-President (Academic)

a. A proposal outlining the programme, the rationale or mission to be served by the formation of a grouping, the existing resources that are available and planned future developments shall be prepared by its proponents. The proposal shall identify the availability of faculty and their commitment to the Proposal. Any expectations for hiring should be identified and their potential effects upon academic units involved.

b. The proposal shall be approved by the Dean or applicable Associate Vice-President who, through appropriate consultation with the academic units involved, shall ensure that space requirements, equipment and computer requirements, and infrastructural support are in place or can be provided by external funding. When deemed appropriate, approval for the establishment of such an institute or centre may be given at the Vice-presidential or Presidential level. The proposal shall then be presented to the Planning and Budget Committee (PBC) of Senate which shall satisfy itself that all necessary arrangements under this provision have been made and shall so advise Senate and the Board of Regents.