Overview

This procedure details the required steps to replace a Fleet Unit. 

Procedure

1. Fleet used under normal operating conditions would be subject to the following replacement schedule:

• Full-size or mid-size passenger cars or station wagons - 130,000 km or 5 years. 
• Compact and subcompact passenger cars and station wagons - 100,000 km or 5 years.
• Cargo vehicles - pickups, parcel or carryall vans and 4-wheel drives (less than 4540 kg GVW) - 130,000 km or 6 years.
• Units over 4540 kg GVW usually have a longer life expectancy and shall be replaced depending on general condition. Such units would be subject to inspection before disposal is approved.

The responsibility for establishing the necessary funds for replacement is with the Unit Head.

Replacement Fleet Units should demonstrate an improved fuel efficiency rating in comparison to the Fleet Unit being replaced. When determining replacement Fleet Units, the upfront and long-term cost analysis must be completed comparing an equivalent electric vehicle versus the gasoline vehicle alternative.

2. In certain circumstances where Fleet was purchased by funding from a grant and where the grantee, because of the use of the Fleet Unit for field work, may prefer to retain the Fleet Unit beyond the time or mileage when Fleet would normally be replaced. The Fleet Lead will evaluate those facts in consultation with the grantee before making a recommendation regarding replacement of the Fleet Unit.
3. There may be other instances where, because of specialized usage, certain departments may have authorization to replace Fleet on a regular basis outside the above listed guidelines, e.g. security patrol vehicles, maintenance vehicles, subject to above normal wear and tear.

4. Please see Procedure for Fleet Disposal and Revenue Distribution from Sale of Surplus Assets.