Once electronic devices containing data has been deemed to be surplus, the following is required to erase the data:

• complete the Declaration and Disposal of Surplus Property form to document the transfer of the computer equipment,
• an IT-Classified Employee will ensure data destruction. 

Replaced electronic devices are often recycled within a University unit. IT Classified staff determine one of two options for the surplus equipment:

(1) declare the equipment as surplus,

(2) re-distribute within the University.

Once a unit has identified an electronic device to be disposed of, or transferred, approval from the appropriate Unit Head or his or her designate is required prior to requesting data removal by IT-classified staff. Erasure of any records from computer components and media must be completed in consultation with the respective Campus Technology Service Providers - Marine Institute Information and Communications Technologies (ICT), Grenfell Campus Information Technology Services (ITS), Harlow campus systems, St. John's Campus Office of the Chief Information Officer (OCIO). Data on computers designated for transfer, surplus or disposal must be securely erased/ destroyed after data necessary to be retained is backed up or transferred to an alternate storage device. 

Computers containing confidential information are to be stored in a secure location while awaiting data removal procedures.