Purchasing
The Purchasing Office is part of the Administrative Services of the Faculty of Medicine and located in room M2M300.
Contact
Questions regarding purchasing can be forwarded to the Purchasing Supervisor in the office of Finance, M2M300 or by phone at 864-6339.
For more information on purchasing, refer to the following policies and procedures:
Purchasing Options
The following purchasing options are available:
Petty Cash
- Purchases $75 (including taxes) or less in value.
- See Procedure for Using Petty Cash for more information.
Procurement Card
- Purchases must meet the procurement card guidelines.
Purchase Orders
- Required for purchases not eligible through petty cash or procurement card.
- See Procedure for Using Purchase Orders for more information.
Direct Pay
- Available only if a purchase order is not accepted by a supplier and only for authorized items.
- See Procedure to Use Direct Pay for more information.
- Direct Pay Form
When to Obtain Quotations
Regulations regarding quotations or tenders for purchases are outlined in the Purchasing Procedures-Generaldocument.
Retention of Records
It is the responsibility of each unit to sufficiently document each purchase in order to provide audit evidence of their compliance to the Purchasing policy and related procedures. This evidence must be retained for a period of the previous six fiscal years plus the current fiscal year.
Computer Purchases
For inquiries on all computer purchases, contact the Health Sciences Information and Media Services (HSIMS).
MPD
Faculty members within the Faculty of Medicine may avail of the Easter Health in-house store (MPD) to purchase items available through Material Procurement Department (MPD), located on the first floor of the Health Sciences Centre, to purchase medical supplies (e.g. paper towel, gloves, tubes and other hospital items).
Internal requisition forms (available in the Office of Finance, M2M300) are used to order from MPD and must be submitted to the Office of Finance.