FAQ

Q. Where should we park?

A. Please refer to this map for detailed information.

Q. What entrances should graduates and guests use while entering the Arts and Culture Centre?

A. Please refer to this map for detailed information.

Q. How do I register to attend Convocation?

A. Log in to Memorial Self Service to register to attend Convocation.  

Q. How many guest tickets can I get and how much do they cost?
A. You will receive your own seating pass and can request up to three guest tickets on Memorial Self Service

Tickets are free and must be requested by the deadline indicated in Memorial Self Service. Allocated tickets will be sent electronically to your MUN email address. You will receive two emails from the Arts and Culture Centre: the first email will include your ticket, the second will feature your guest tickets. Please provide your guests with their tickets in advance of the ceremony. You and your guests may display the unique barcode on your cell phone or print the e-ticket beforehand for admission to the Arts and Culture Centre.

Graduates must enter the Arts and Culture Centre from the North Accessible Entrance (facing Prince Philip Drive). Guests are required to enter via the main theatre doors (under the archway). You and your guests will need to present each of your tickets for admission to the theatre.

If space permits, additional tickets may be available by request on a first come, first served basis. There will be an announcement posted approximately one week prior to the first session of convocation.

Q. Will there be social distancing provided for guests who will be seated in the auditorium?

A. As provincial Public Health restrictions have been lifted, seating assignments at the Arts and Culture Centre will not include social distancing. We ask guests to be mindful of this when choosing to attend the Convocation ceremonies.

Q. Are masks required during Convocation?

A. For safety measures and in accordance with Memorial University’s campus policy, we recommend wearing a mask at all times while at the Arts and Culture Centre, including while seated.

Q. Will Convocation be live-streamed for guests who cannot attend in person?

A. Yes, the Convocation ceremonies will be live-streamed so family and friends may view the ceremonies from the comfort of their home. Check back to the MUN web page for a link to watch the ceremonies live.

Q. How much does the academic dress rental cost?
A. The cost of academic dress rental ordered before the registration deadline is $50. After the deadline the rental cost is $80 cash payable when picking up your academic dress on the day of Convocation. Please note that we cannot guarantee your academic dress beyond the rental deadline. 

Q. What time should I arrive at the Arts and Culture Centre?

A. Graduates and their guests should arrive one hour prior to the ceremony.

Q. I have a guest who requires accessibility accommodations. How do I arrange this?
A. Prior to Convocation, contact the ushering staff at the Arts and Culture Centre at 729-3650.

Q. Where do I pick up my academic dress?
A. Your academic dress can be picked up at the Arts and Culture Centre one hour prior to your Convocation session.

Q. Where do I return my academic dress?
A. There will be an attendant in the coat check area to collect your hood and gown. This should be completed before you leave the Arts and Culture Centre. The mortarboard cap is yours to keep, however the PhD bonnet must be returned following your session of Convocation.

Academic dress that is not returned immediately after the ceremony will be the responsibility of the graduate to return to the vendor's warehouse in Montreal.

Q. I am not attending Convocation. Can I still borrow academic dress to get photos taken?
A. The provision of academic dress for photography service only is provided through the campus bookstore. Please check the St. John's campus bookstore website for available dates.

Q. If I am not attending Convocation, how do I receive my degree?
A. Degree parchments are held at the Registrar's Office for one week after Convocation for pick-up. The Registrar's Office will then begin a mail-out and the parchment will be sent to your permanent address, which you can verify or update via Memorial Self Service.

Q. What should I bring to Convocation?
A. Graduands should minimize bringing personal belongings to Convocation. Backpacks or other large bags or items will not be permitted in the auditorium and therefore should be left at home. To avoid congestion, there will be no coat check service. Should there be inclement weather, a coat rack will be available to graduands to hang their outerwear; guests can take their coats to their seats. Memorial University and the Arts & Culture Centre cannot be responsible for securing personal items.

Q. I am receiving two degrees. Can I receive them both at the same time?
A. Graduands receiving two degrees will need to attend both sessions, or you may choose to attend one session and have the parchment for the second degree sent to you in the mail. 

Q: Is it possible to attend a future convocation instead?

A. Yes. You are able to defer your attendance at convocation to the next convocation period only. This needs to be done through Memorial Self-Service under the Graduation and Convocation menu. When you fill out the convocation form, you will be asked if you plan to attend convocation. Please select “I wish to defer my attendance to the next convocation period”. This needs to be done before the application to attend convocation closes for the session you are originally scheduled to attend.

Q: What does deferring my attendance at convocation mean?

A. You are only deferring your attendance at the ceremony to celebrate your graduation. Your graduation is not being deferred. Your degree would still be awarded at the graduation for which you originally applied. This means that your degree will still be updated on your parchment after you graduate and your parchment will be issued to you with the option to pick it up or have it mailed to you. Everything about the ceremony would be the same as the students who are graduating during that convocation. Your name would be read on stage as you walk across and you would be wearing academic dress. The only difference is that when you go backstage your parchment will not be given to you at that time as you would have already received it.

Q. Are there affordable overnight accommodations available for me, my family and friends who are travelling to attend?

A. Student Residences and Ancillary Operations is pleased to offer graduates and their families/guests affordable overnight accommodations in residence during Convocation. Convocation Housing will be located in Macpherson College on St. John’s Campus. For more information, please visit: https://www.mun.ca/stay/book/convocation.php.