After you apply
1. After the application is received by the School of Graduate Studies (SGS)
After a graduate application is submitted, it is processed by SGS and made available to the academic unit for review. Within a couple of business days, an email will be sent to you, the applicant, acknowledging receipt of your application and advising you of the option to check your status online.
Each academic unit has its own method of assessing applications. For graduate programs with application deadlines, files are typically considered after the deadline has passed. Programs that admit applicants on a rolling basis may review a file as soon as it is received. Some research programs will require you to identify a supervisor at the time of application. Most programs require complete or fairly complete files for formal review, so we encourage you to submit all required documents as soon as possible. For more information, please contact the academic unit responsible for the program you have applied to.
2. Checking your application status
Applicants may check their status by returning to the application for admission site and signing in under the login ID and PIN created to apply. Current or former Memorial students who applied through Self-Service may also check their status through Self-Service. Normally, decisions are reached 2-3 months after a deadline has passed, but this may vary from program to program.
3. Deferring or withdrawing your application
Upon submitting your application, you may defer it to another semester before a decision is made on your file. You should consider deferring your application if you will not be able to commence graduate studies in the semester you applied for or applied for the wrong semester. All requests for deferrals should be made to firstname.lastname@example.org.
If you wish to withdraw your application from consideration, please email email@example.com and we will close your file. Please note that application fees cannot be refunded for withdrawn applications.
4. After a recommendation for admission (full and conditional admission)
Once an academic unit has formally reviewed an application, a formal recommendation is transmitted to SGS. Applications recommended for admission will be reviewed by SGS.
Applicants with complete files and approved by SGS will be emailed a full admission letter and Program of Study form which will include (if applicable) program requirements, their supervisory committee members, program courses, and funding. Fully admitted students will be asked to complete and return the Accept/Decline form to our office as soon as possible. Fully admitted students will be able to register at the onset of each registration period.
Applicants with incomplete files and approved by SGS will be emailed a conditional admission letter and Program of Study form. Such conditions may include official transcripts, confirmation of degree, or official score reports for TOEFL, IELTS, GMAT, etc. Conditionally admitted students are not able to register until all conditions of admission have been met. When submitting required documents to fulfill admission conditions to SGS, please note your full name and student number to ensure your documents are matched with your file.
In some cases, students are offered conditional admission pending the completion of some Memorial University courses (e.g., prerequisites). In such cases, students are advised to follow the instructions for admissions subject to completion of a qualifying year.
5. Deferring your admission
If you are admitted to a graduate program but are not able to commence in the admit semester, you may wish to defer your admission to a later semester. All requests for deferrals must be made to and approved by the appropriate academic unit. If approved, the academic unit will transmit a revised Program of Study form to SGS, which will be emailed with a new admission letter to you.
6. Admission to two programs
Applicants who apply for and receive admission to two graduate programs will be required to decline one offer of admission by writing to firstname.lastname@example.org. Admitted applicants currently registered in a graduate program will be asked to do one of the following by the start date of their new program: withdraw from their current program, complete their current program, or request the Dean of Graduate Studies for permission to pursue two programs concurrently.
7. After a recommendation for non-admission
Applicants who are not recommended for admission will receive notification by email. The notification will reflect the reason(s) for the decision, which may include unavailability of a supervisor, an application that is not sufficently competitive for this academic year, failure to meet academic requirements, late application, incomplete application, inappropriate references, and/or lack of prerequisites. Applicants not accepted for admission may wish to contact the appropriate academic unit for more information.
For applicants not accepted for admission, academic units will recommend that the file be closed or offer the applicant reconsideration for a later semester. Applicants receiving a reconsideration offer can accept this offer by emailing email@example.com. SGS will reopen the file for the next entry semester. Applicants whose files are reopened may wish to submit additional, updated documents (such as a current CV or transcript of courses taken after the initial application was submitted).
Applicants who wish to be considered for another graduate program outside of the academic unit initially applied to will have to submit a new application online and pay another application fee.