Has your inbox grown to be unmanageable? Is your desktop screen littered with files? You've come to the right place! Here you will find guidance, tips and tricks to help you get organized during Information Management (IM) Month.
Information management (IM) is a discipline focused on the management and protection of information in all formats, and it encompasses all components of the life cycle of records. Information should be protected from inappropriate access or use through all stages of the life cycle.
Since 1995, April has been recognized internationally as Information Management (IM) Month – a time to raise awareness, promote information management initiatives and highlight the positive impact good IM practices have on organizations around the world. Employee training, reinforced with ongoing awareness activities, is an important part of an IM program.
There is no time like April for a 'Spring Cleaning' of your records and information. We are encouraging faculty and staff to take some time this month to:
Review our IM&P website:
- Read the IM Policy and Procedures to learn your responsibilities.
- Review our Getting Started web pageto learn how to get started with Information Management.
- Review our quick-tip sheetsthat provide general guidance on information management and protection topics.
Participate in Shred Day
ShredGuard, in collaboration with the Children’s Wish Foundation, is hosting its 1st annual “Shred for Wishes” event on Saturday, May 6th from 10:00am to 2:00pm in the ShredGuard Parking Lot, 14 Austin Street. Bring up to ten boxes of records for secure shredding onsite!
Hold a “Spring Cleaning” Day
Organize a records cleanup day for your office! Here are three suggestions to help make your effort a success:
- Gather support – Get everyone on board. Contact IM&Pfor personalized assistance in planning your project.
- Provide incentive – Entice your colleagues and build spirit with awards for the 'most improved' cubicle/office, most e-mail space regained, or most transitory records shredded (remember to consult our 'For The Record: Transitory Records' quick-tip sheet before disposing of records).
- Be prepared – Check out our latest quick-tip sheet 'For The Record: Organizing a Records Cleanup Day' which provides advice on organizing and executing a successful records cleanup day for your unit.
Conduct your own IM Assessment
Ready to get started with developing and maturing an information management program within your unit? Visit our IM Assessment web pagefor four steps to completing your own IM Assessment. By completing the assessment, you are taking a risk-based approach to managing information that enables you to identify key areas in which to focus your efforts.
Memorial has a dedicated Information Management and Protection team that's here to help you. Contact us at IM@mun.ca to obtain advice and recommendations or to schedule an information management and/or information protection training session for your team. Happy spring cleaning everyone!