Information Management and Protection (IM&P) provides a variety of resources that have been referenced throughout this website and are available for use. This page is the central location where you can find all of the resources created to date. These resources have been divided into three categories:
For The Record – Quick-tip sheets that provide general guidance on information management and protection topics.
Awareness Materials – Posters that can be printed and posted throughout your workplace to promote information management and protection best practices.
Clean Desk, Clear Screen– Simple workstation practices to help better manage and protect university information.
Create Good Records– Helps you to understand the importance of creating good records and provides some good tips to ensure you are creating good records.
Creation and Management of a Generic Email Account - Provides steps for setting up a generic email account and outlines considerations for managing the account.
Considerations for Scanning University Records – Outlines the legal, information management, storage and security considerations when embarking on a scanning project.
Dissecting the Malicious Email - Helps you identify the signs of a potentially malicious email.
Email Management– How best to clean up, organize and manage your email.
Information Management Basics– Information management basics you need to know.
Naming Conventions for Electronic Files and Folders – Standard naming conventions for electronic files and folders.
Outlook Mailbox Cleanup Quick Tips – Quick tips to assist you in cleaning up your Microsoft Outlook Email.
Organizing a Records Cleanup Day - Steps to organize and execute a records cleanup day in your unit.
- Security Tips When Travelling With Mobile Devices - Quick tips to secure your information while travelling with mobile devices.
Shared Drive Management – Steps to cleaning up, organizing and maintaining a shared drive.
Transitory Records – How to identify and separate transitory records and dispose of them appropriately.
Using Network Drives to Manage Information – Assists you in understanding the difference between a shared network drive and a personal network drive and the types of information that should be stored on each drive.
MUNCLASS – Coming Soon– Model classification and retention plan for the management of university records
Inventory Worksheet – Worksheet to organize and gather information about your unit’s records.
Cloud Services Assessment – A risk-based approach to assessing cloud providers from an information management, protection, and privacy perspective. This tool should be used in consultation with IM&P.
Information Risk Assessment – A risk-based approach to assessing an information asset from a confidentiality, integrity and availability perspective to determine appropriate controls. This tool should be used in consultation with IM&P.
Vulnerability Assessment - A risk-based approach in which a series of manual and automated processes and procedures are used to assess and prioritize security vulnerabilities in a system (i.e. application and/or infrastructure). This tool should be used in consultation with IM&P.
- Email Cleanup (poster1) – Promotes an email cleanup initiative within your unit.
- Email Cleanup (poster2) – Promotes an email cleanup initiative within your unit.
- Protecting Meeting Rooms (poster) – Promotes good information protection practices in meeting rooms.
- Protecting Print Jobs (poster) – Promotes good information protection practices when printing.
- Records Cleanup How-To (poster) – Provides guidance on setting up a records cleanup day.
- Records Cleanup Quick Tips (poster) – Quick tips for deciding what to keep and what to shred or delete.