OnBase Electronic Document Management Solution

We are excited to bring you a new version of OnBase! For current OnBase users, OnBase EP5 Foundation is now available to download and access. Changes to the user interface are minimal but OnBase Foundation EP5 will include new features and functionality.

OnBase EPF Logo

OnBase Foundation EP5, by Hyland, is Memorial's electronic document management solution and combines document imaging with electronic document management tools to capture, preserve, and deliver documents in digital form.

FAQ

To uninstall an old version of OnBase:

Step 1: Type OnBase in the search window

OnBase typed into the windows search bar

Step 2:  Right-click on the Hyland Unity Client [OnBase-Prod-Unity-AD-v17-Https3]

Unity Client 17 install link

Step 3:  Select Uninstall from the list

Screenshot of windows uninstall

Step 4: Click to select Hyland Unity Client [OnBase-Prod-Unity-AD-v17-Https3]

Onbase 17 link to uninstall

Step 5:  Select Uninstall or change a program

Screenshot of windows uninstall

Step 6:  Click, OK

Screenshot of program uninstall button

To access OnBase you first need an active OnBase account and access to a business process in OnBase. The instructions below are for St. John's, Signal Hill, and Labrador Campuses only. Grenfell and MI OnBase users should contact their IT Service Desk for instructions.

Note: You may be prompted to restart your machine when installing OnBase. Save your work to avoid losing data.

Step 1:  Open Software Center on your PC Desktop

Software Center Logo

Step 2:  Select OnBase Client 21 under the Available Software and click the blue Install Selected button

Screenshot of available software

The installation will move to the Installation Status tab while installing and once installed, the new version will be listed under the Installed Software tab.

Your machine may not have the required version of Microsoft Visual C++ installed. If needed, it will automatically install. 

Step 3: A restart of your machine is required to complete the installation. 

 

Mac users with an active OnBase account can access OnBase via the Web Client. The Web Client is supported on the following browsers in macOS:

  • Google Chrome 89 or greater
  • Mozilla Firefox 87 or greater
  • Mozilla Firefox Extended Support Release (ESR) 78 or greater
  • Safari 14.0 or greater, with the exceptions of full-screen mode and Safari Reader

If you have issues opening the OnBase Web Client on a Mac, please contact the ITS Service Desk

 

Firefox is a supported browser for both Windows and Mac operating systems. The steps below outline the settings required in Firefox to open the OnBase Web Client on a Windows machine.

  1. Open Firefox
  2. Type about:config in the address bar
  3. Click the Accept the Risk and Continue blue button
  4. Type negotiate in the search boxScreenshot of negotiate in Firefox
  5. Click the pencil icon next to network.negotiate-auth.trusted-uris
  6. Enter .wds.mun.ca and click on the blue checkmark

Screenshot of negotiate pencil in Firefox

 

 

To use the OnBase Web Client you must have a browser that is compatible with OnBase Foundation EP5. OnBase will automatically block login attempts from unsupported browsers. 

Below is a list of compatible browsers:

  • Google Chrome 89 or greater
  • Microsoft Edge 89 or greater
  • Microsoft Internet Explorer 11 (IE11) running in IE 11 document mode
  • Mozilla Firefox 87 or greater
  • Mozilla Firefox Extended Support Release (ESR) 78 or greater

 

To login to OnBase Foundation EP5, you must have an active OnBase account and be logged into the MUN Network. To access OnBase while you are off-campus you will need Virtual Private Network Access (VPN) or remote access.

Contact the IT Service Desk if you get a "Login failed. Either the Credentials were incorrect or the specified account" message when you try to log in to OnBase.

Quick Reference Guides for Memorial Users

OnBase Quick Reference Guides have been developed for Memorial users to provide a visual overview of the steps involved in using different features of OnBase.  The following guides are available for use:

  • Complex Searches - How to refine search results using keyword operators and wildcards.
  • Custom Queries - How to use Custom Queries to retrieve, sort, and group the documents you work with most often.
  • Envelopes - Quick steps for using Envelopes to group documents together for easy access and sharing.
  • Unity Client - Steps to upload, revise and retrieve documents in the Unity Client.
  • OnBase Upgrade Quick Reference Guide - How to uninstall OnBase 17 and install OnBase EP5 (21)
  • Academic Unit Recommendations Queue– How to access the Graduate Admissions Processing Lifecycle and work within the Academic Unit Recommendations Queue.
  • Graduate Admissions Custom Queries – How to use Graduate Admissions Custom Queries to quickly and easily retrieve, sort and group applications and related documents.
  • Graduate Studies Committee – How to access applications via an emailed notification, sort, group, comment and provide recommendations within the OnBase Web Client.
  • Academic Unit Review Queue – How to access the Graduate Admissions Processing Lifecycle and work within the Academic Unit Review Queue.
*OnBase is a registered and/or unregistered trademark of Hyland Software, Inc. in the United States and other countries