This information applies to invigilated tests and exams in online courses only. For non-invigilated or on-campus exams, check your course syllabus or contact your instructor.

• Exam Location
• Exam Schedule
• Change of Exam Site
• Deferring an Exam
• Postponement of Exams

Exam Location

Your exam site is based on the Online Learning (OL) address in Memorial Self Service. Please ensure it is accurate to avoid delays or incorrect locations for exam arrangements.

Update Your OL Address

1. Log in to Memorial Self Service.
2. Go to Personal Information > Update Addresses and Phones.
3. To update your address, click Current under Online Learning (OL) Address.
4. If no OL address is displayed, select Online Learning (OL) Address from the Type of Address to Insert dropdown menu and click Submit to enter your address.

Exam Sites

• St. John’s, Marine Institute or Grenfell Campus: Applies if you live within 80 km of campus, based on your OL address, or if you are enrolled in a course with on-campus sections from one of these campuses.
• Newfoundland and Labrador: Some courses allow online proctoring (OP) via ProctorU for students taking online courses only and living within Newfoundland and Labrador. This is determined on a course-by-course basis. To request OP, please complete the Examination Supervisor Form. If you prefer not to use OP or your course does not offer it, you can write your exam at a site established based on your OL address. Every effort is made to arrange exams in your area, but you may need to travel to another site within a reasonable distance, per CITL's guidelines.
• Outside Newfoundland and Labrador: Please complete the Examination Supervisor Form, which enables you to agree to use OP if offered for your course, select an established exam site from a list, or propose an exam supervisor if a site is not available in your region.

Exam Schedule

View your exam schedule in:

• Memorial Self Service: Student Main Menu > Online Learning > View Exam Schedule for Online Courses.
• Brightspace: The My Dashboard section.

If your exam schedule is not available, please contact the CITL Support Centre.

Term Tests and Midterms

• Usually scheduled for Friday evenings or Saturdays, but not restricted to those days.
• In the weekend before midterm break, scheduled for Wednesday, Thursday or Friday evening.

Exam schedules for term tests and midterms will be available in Memorial Self-Service when their dates, times and locations are finalized.

Final Exams

• Scheduled by the Registrar's Office in accordance with the University Academic Calendar.
• Posted mid-semester in Memorial Self-Service. 

Exam schedules for final exams will be available in Memorial Self-Service when their dates, times and locations are finalized.

Change of Exam Site

Need to write a test or exam at a different site? Complete the Change of Exam Site Form at least 14 days before your exam to apply to use an alternate site. Request approval is not automatic, and CITL reserves the right to refuse requests for exam site changes.

• $50 fee to change your exam site for each scheduled exam.
• Changing your OL address does not change your exam site for scheduled exams.

For more information about exam regulations, please consult the current University Academic Calendar or contact the CITL Support Centre.

Deferring an Exam

You can request a deferred exam for illness, bereavement or other approved reasons by applying with supporting documents.

Request approval is not automatic and is at the discretion of the course instructor or academic unit head. For term tests or midterms, instructors may opt to prorate grades or require the student to write a comprehensive final exam in place of a deferred exam.

Steps

1. Complete the Request for Deferred Exam Form no later than 48 hours after the original exam date.
2. Submit the form to the course instructor for term tests or midterms, or the department head for final exams.

Fees and Scheduling

• $65 fee for each deferred exam.

Rescheduled Exams

Approved deferred exams are rescheduled as follows:

• Original exam date: Weeks 4 to 8 during the semester.
  • Deferred exam date: 3 weeks after original exam date.
• Original exam date: Weeks 9 to 11 during the semester.
  • Deferred exam date: During final exam period.
• Original exam date: Final exam period.
  • Deferred exam date: First week of following semester.
• Original exam date: Intersession or Summer semesters.
  • Deferred exam date: As soon as possible.

Postponement of Exams

Exams may occasionally be postponed due to poor weather or other issues. 

St. John's or Marine Institute Campuses

Postponed exams will be communicated through:

• Online: A message will be posted on the Online Learning page of CITL's website.
• Social media: Check CITL's LinkedIn, Facebook and X accounts.
• Radio: In St. John's and the surrounding area, listen to CBC Radio One 640 AM, VOCM 590 AM, OZ FM 94.7 FM or Coast 101.1 FM for updates.
• Telephone: For exams scheduled in St. John's, call the CITL Support Centre at 709-864-8700.

Grenfell Campus

For exams scheduled at the Grenfell Campus, postponements will be communicated to you by a CITL staff member via Memorial email. For questions or concerns, call the Grenfell Registrar’s Office at 709-637-6298 (Monday-Friday, 8:30 a.m.-4:30 p.m.).

Off-campus

For exams scheduled outside of St. John's, Marine Institute or Grenfell campuses, contact your exam supervisor for information.