Effective Date: 2013-11-05
Review Date: 2017-05-01
Vice-President (Administration and Finance) through the Director of Human Resources.
To provide opportunities for undergraduate and graduate students to obtain employment and work experience at Memorial University.
All undergraduate and graduate students and those provisionally accepted into Memorial University for the next immediate academic semester. Students from other universities and colleges may be included.
Classified rate – The established rate of pay for a position as determined using the job evaluation system.
Graduate Assistantships - A contractual agreement between the University and a student for a specified number of hours of teaching and/or research support delivered within a particular period of time, such as an academic semester or part of a semester. Hours of work cannot exceed the maximum number of hours permitted to maintain full-time status as a graduate student unless otherwise approved by the Dean of Graduate Studies. See Collective Agreement for the Teaching Assistants' Union.
Graduate Student Support - Funds allocated by the School of Graduate Studies to academic units for student recipients who have achieved academic excellence (i.e. students do not have to work to receive this type of support).
GradSWEP -The Graduate Student Work Experience Program.
On-semester employment - Employment on a part-time basis (i.e. maximum of nineteen hours per week or less) where the student is classified by the Office of the Registrar as having full time status.
Off-semester employment - Part-time or full-time employment where the individual was registered full-time in the previous academic semester and is currently not registered full time or has been formally or provisionally accepted into Memorial for the immediate next semester.
Student Assistant – A university student employed by an academic or administrative unit. Titles may include Student Assistant, Laboratory Demonstrator, Marker, IT Consultant, Student Supervisor, Terminal Assistant, or Writing Tutor.
Work term Student – A student employed during their work term semester through the Division of Co-Operative Education.
The Department of Human Resources administers undergraduate student employment with the exception of the MUCEP Program which is administered by the Centre for Career Development within the Office of Student Affairs and Services.
The School of Graduate Studies administers graduate student employment including:
For further information regarding these programs please contact the School of Graduate Studies
2. UNDERGRADUATE STUDENT EMPLOYMENT
The University supports the employment of full time Memorial University students from operating funding where the following guidelines have been established:
Student Employment under Operating Funding
Student Employment under Grant Funding
Hours of Work
Rates of Pay
Employment of International Students
3. GRADUATE STUDENT EMPLOYMENT
Requests to employ full-time Graduate Students should be forwarded to the Dean of Graduate Studies for approval whereby the School of Graduate Studies ensures that requests comply with established procedures for graduate student employment prior to submitting information to the Department of Human Resources for processing.
Part-time Graduate Students are paid a classified rate in accordance with the existing job evaluation system. Units employing graduate students at a classified rate are required to submit a completed Request to Fill a Position form, an Application for Non-Academic Employment and an Application for Direct Deposit to the Department of Human Resources.
Full-time graduate students can change their status to part-time in order to be eligible for full-time employment. Application to change status should be submitted to School of Graduate Studies.
Application for Direct Deposit
Application for Non-Academic Employment
Centre for Career Development
Division of Co-operative Education
Memorial Undergraduate Career Experience Program (MUCEP)
Office of Student Affairs and Services
Request to Fill a Position
School of Graduate Studies
Student Employment Form
Student Employment Rates
Work Term/Internship Agreement form