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University Benefits Committee

Terms of ReferenceThe Board of Regents shall appoint an Employee Benefits Committee in accordance with the following terms:

 

A. Composition

The Committee shall be comprised of one (1) member from the Board of Regents, who shall be appointed by the Chair of the Board to be Chair of the Committee.

At least 33⅓% of the number of positions on the Committee to be represented by the Memorial University of Newfoundland Faculty Association (MUNFA).Two (2) representatives of the Canadian Union of Public Employees, Local 1615, as recommended by that Unit.One (1) representative of the Newfoundland Association of Public Employees, Local 7405 (Marine Institute Faculty), as recommended by that Unit.One (1) representative of the Newfoundland Association of Public Employees, Local 7801 (Maintenance), as recommended by that Unit.One (1) representative of the Newfoundland Association of Public Employees, Local 7803 (Campus Enforcement), as recommended by that Unit.One (1) representative of the Newfoundland Association of Public Employees, Local 7850 (Marine Institute Staff), as recommended by that Unit.One (1) representative of the Newfoundland Association of Public Employees, representing Custodial Personnel, as recommended by that Unit.One (1) representative of the Non-Bargaining Unit Employees, other than as specified in 10. below.One (1) representative of the Management, Professional and Executive Group of Employees.One (1) representative of the Memorial University Pensioners' Association.In addition, there shall be six (6) ex-officio members as follows:(a) The Chair of the Board of Regents

(b) The President and Vice-Chancellor

(c) The Vice-President (Administration and Finance)

(d) The Director of Human Resources

(e) The Manager of Benefits and Pensions (non-voting)

(f) The Secretary of the Board of Regents (non-voting)

The Committee shall have the power to appoint its own Secretary.

A quorum of the Committee shall consist of five (5) members, including at least one (1) member from each of groups A.1. and A.2. and at least three (3) members from the combined groups specified in A.3., A.4., A.5., A.6., A.7., A.8., A.9., A.10., and A.11.

In the case of groups A.3. to A.11, an alternate may be appointed to attend meetings in the absence of the representative. The alternate may attend meetings of the Committee, together with the regular member, as an observer (non-voting).

B. Objectives and Responsibilities

The University Benefits Committee shall review the operation of the various employee benefit plans, with the exception of the Pension Plan, with the following objectives:

To offer advice and information to the Board so that the Board may be able to provide, within its financial limitations, adequate benefit plans for its employees and retirees.To monitor the experience of the benefit plans and make recommendations to the Board for their improved administration.To advise and make recommendations to the Board in respect of proposed new benefit plans or in respect of proposed revisions to existing plans.To issue periodic reports to employees on the status of the benefit plans.

C. Procedures of the Committee

The following standing subcommittees shall be established:
Long Term Disability

Health and Dental

The purpose of the standing subcommittees shall be to examine in detail the respective benefits and to make recommendations to the Committee.

The Committee may establish ad hoc subcommittees as it deems appropriate.

Each constituency named in Part A may be represented on each standing or ad hoc subcommittee. The alternate representative from the groups A.3. to A.11. may serve as the representative on the subcommittee. The alternate may attend meetings of the subcommittee, together with the regular member, as an observer (non-voting).

Amended October 21, 1999

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