Resources

Privacy Rules! Privacy Tools!
These privacy compliance resources will assist employees in protecting personal information of students, employees, alumni, retirees, donors, library and bookstore patrons and others.
Access and Privacy Awareness Training
Access and Privacy Awareness training is mandatory for all Memorial University employees. Training is primarily delivered in response to requests from a department or unit and, depending on the nature of the request and capacity, may be open to all interested employees. 
In addition, an annual session for new employees is offered in August of each year in partnership with HR. These sessions are open to all employees. 
Please contact us by email to arrange a training session for your department or unit, or to be placed on a wait list for future training.  
Mandatory under Policy
  •  A Privacy Compliance Checklist is mandatory for all new projects involving the collection, use, retention and/or disclosure of personal information.  It can be used to assess electronic data stores or paper records.  This checklist will enable you to identify privacy gaps in your project or areas of noncompliance. 
  • Privacy notices - Whenever you collect information directly from a person, the form you use (whether online or paper) must contain a privacy notice. These samples can be used to help with the development of privacy notices for use in your department.
  • A Data Protection Schedule is mandatory within our outside of Canada for all agreements involving personal information with external parties including consultant, contractors, etc. A data protection schedule states the privacy obligationsof the external party in respect of personal information.
  • The Researcher Agreement is to be completed by researchers seeking access to data helf by the university. 
Best Practices
Other
Related Policies