Office of the Registrar
Faculty of Engineering and Applied Science (2011/2012)
6.3 Promotion Status (Beyond Engineering One)

A student’s eligibility for promotion from semesters beyond Engineering One will be determined at the end of each term. Promotion from each academic semester will be based upon the student’s Promotion Average for the semester. The Promotion Average, which will appear on the transcript, is calculated to be the overall average of courses completed in the semester excluding complementary studies and free elective courses. Promotion from work terms will be determined based upon the grade awarded in that work term.

A student’s promotion status will be determined beyond Engineering One and at the end of each term in one of the following three categories:

6.3.1 Clear Promotion

Clear Promotion means that a student can proceed to the next term without restrictions.

  • A student completing or repeating an academic term will receive a Clear Promotion by obtaining a promotion average of at least 60% and a numeric grade of at least 50% in each of the courses included in the calculation of the promotion average in that academic term.

  • A student completing a work term will receive a Clear Promotion by obtaining an overall grade of PAS or PWD in that work term.

6.3.2 Probationary Promotion

A student who is not eligible for Clear Promotion from an academic semester but who achieves a promotion average of at least 60% in that term will be granted Probationary Promotion.

  • A student’s Probationary Promotion status will be reflected on the University Transcript under the Promotion Average for the semester.

  • A student with Probationary Promotion from an academic term may continue to the subsequent work term under the condition that entry into the next academic term is not allowed until the student’s status is changed to Clear Promotion.

  • A student with Probationary Promotion at the end of the final academic term will not be recommended for graduation until the student’s status is changed to Clear Promotion.

  • To change Probationary Promotion to Clear Promotion for a semester the student must satisfy the Faculty that he or she is competent in the subject of the ENGI course(s) in which the student has failed to achieve 50%. This will normally entail re-examination(s), after which the student will be declared to have passed or failed a test of competency in the subject(s) concerned. No numerical grade will be assigned in the re-examination(s). Upon passing a re-examination, the original grade submitted for the course will be changed to PAS, but the promotion average will not change.

  • Re-examination will be at a time determined by the Faculty.

  • A student with Probationary Promotion who does not complete the re-examination(s) or who fails in the re-examination(s) must repeat the corresponding failed course(s) successfully in order to change the Probationary Promotion to Clear Promotion.

6.3.3 Promotion Denied

Promotion Denied status is awarded when a student does not meet the requirements for Clear Promotion or Probationary Promotion.

The student’s Promotion Denied status will be reflected on the University Transcript under the Promotion Average for the semester.

  • A student with Promotion Denied status will be required to withdraw from the Faculty.

  • A student with Promotion Denied status may apply for readmission to the program after two semesters. Subject to space being available, a student will be readmitted into the term from which promotion was denied. An academic term may be repeated only once, and not more than two academic terms may be repeated in the entire program.

  • A student who is denied promotion for failing a work term may be considered for readmission. A student readmitted under this clause must successfully complete four work terms prior to graduation.

  • A student who has been denied promotion as a result of having failed a work term and who, in the opinion of the Faculty, can benefit from a remedial program, may be permitted an extension of time, not to exceed the end of the registration period of the subsequent semester, to complete the requirements of the work term.

  • A student who is denied promotion from an academic term will be required to repeat all required courses in which the student obtained a numeric grade of less than 60% in that term. A technical elective course in which the student obtained a numeric grade of less than 60% may be replaced by a course acceptable in the student’s program.

  • A student with Promotion Denied status at the end of the final academic term will not be recommended for graduation until the student’s status is changed to Clear Promotion.