Office of the Registrar
Division of Lifelong Learning (2007/2008)
3.5 Work Term

Students accepted into Option 1. of the program will complete the work term component during the third semester of the Diploma in Information and Communications Technology program. The dates for starting and finishing the work term are shown in the University Diary. To be eligible for the work term, students must have successfully completed all other courses in the program. Successful completion of the work term requirement is a prerequisite to graduation from the Diploma in Information and Communications Technology.

General management of the work terms is the responsibility of the Division of Lifelong Learning. It is responsible for assisting potential employers to become involved in the program, for the continual development of employment opportunities, for arranging student-employer interviews, for counselling of students, for visiting students on their work assignments and for the evaluation of the work term. Students are also encouraged to seek out suitable work term placements.

Students and employers choose each other through the placement competition process. Employers interview students, and both the students and employers express their preferences. Placement is not guaranteed but every effort is made to ensure that appropriate employment is made available.

Students accepted into the Diploma in Information and Communications Technology, Option 1., give permission to the Division of Lifelong Learning to supply their resumes and transcripts to prospective employers.

Salaries paid to students are determined by employers and are based upon their internal wage structures. However, students should not expect the income from work terms to make them completely self-supporting.

Students may obtain their work term placements outside the competition. Such work terms must be confirmed by the employer, and be approved by the Division of Lifelong Learning before the first day on which the student commences work.

A student may, with the permission of the Division of Lifelong Learning, be self-employed during a work term provided that the student and the Division of Lifelong Learning agree at the start of the work term on the information to be provided to the Division so that it can evaluate the student's work during the term.

A student who is unable to obtain a work term or work in approved self employment within four weeks from the start of the work term will be expected to undertake work under contract to a client within a faculty, another entity of the University, a company, municipality, non-profit organization, or the like. The contract work may be part-time, or occupy only a portion of a semester, and may allow the student to earn an income in other ways. The contract, whether paid or unpaid, must be approved by the Division of Lifelong Learning.

When neither an approved full-time work term nor an approved contract has been obtained, the Committee on Undergraduate Studies may approve a program which provides these students with technical and professional experience expected in the work term. The program must be such that the development, including the development of the students' communication skills, through the program can be monitored and assessed by the Division of Lifelong Learning with criteria equivalent to those used for full-time work term positions.

A work term report must be submitted. This report will be assigned by the Division of Lifelong Learning. Evidence of the student's ability to gather material relating to the job, analyze it effectively and present it in a clear, logical and concise form, will be required in the report. Late reports will not be evaluated, unless prior permission for a late report is given.

The evaluation of the work term is the responsibility of the Division of Lifelong Learning. Two components are considered in work term evaluation: on-the-job performance and the work term report. Each component is evaluated separately.

Evaluation of the work term will result in the assignment of one of the following recommendations:

PASS WITH DISTINCTION: Indicates excellent performance in both the work report and work performance. The student is commended for his/her outstanding performance in each of the required components; pass with distinction has been awarded to each of the work report and work performance.

PASS: Indicates that performance meets expectations in both the work report and work performance. The student fully meets the requirements of a passing work report and completely satisfactory work term performance.

FAIL: Indicates failing performance in the work report and/or work performance.

On-the-job performance is assessed by the Division of Lifelong Learning in conjunction with the employer.

If a student fails to achieve a passing grade from a work term, the student will normally repeat that work term in a work situation approved by the Division of Lifelong Learning. A given work term may be repeated only once during the program.

Students who fail to honour an agreement to work with an employer, or who drop a work term without prior approval of the Division of Lifelong Learning, or who conduct themselves in such a manner as to cause their discharge from the job, will normally be awarded a failed work term.

Permission to drop a work term does not constitute a waiver of diploma requirements, and students who obtained such permission must complete an approved work term in lieu of the one dropped.