Appropriate Use of Computing Resources
To outline the appropriate use of the University's Computing Resources by setting out rights and responsibilities and to establish a framework for consistency in campus practices and processes.
The University's Computing Resources are made available to faculty, staff, students, retirees, alumni, and visitors for the purpose of advancing the academic goals of: learning, teaching, research, and community outreach, for assisting in administrative operations which support these goals, and for assisting with alumni outreach.
All users of University Computing Resources, including, but not limited to, faculty, staff, students, retirees, alumni, and visitors. This policy also applies to Separately Incorporated Entities of Memorial University. It covers all uses of University Computing Resources, regardless of where they are located or where they are accessed (on campus or off campus).
Account - A method of establishing a User's identity and providing the authorization for a user to utilize University Computing Resources.
Authorized User - An individual permitted to make use of University Computing Resources. Authorized users include faculty, staff, students, retirees, alumni, and visitors who have an association with the University that grants them access to University Computing Resources.
Electronic Communications - Any electronic method used to communicate or transfer text, images, sounds, signals, or data, including electronic mail, instant messaging, websites, video recordings, voicemail, facsimiles, pagers, and telephones.
Malicious Software - Software programs that damage or perform other unwanted actions on a computer system. Includes viruses, worms, trojan horses, and spyware.
Shared Service A University Computing Resource available to all Authorized Users.
Titled Account - An account which is created to identify a particular role within the University's operation. A titled account does not identify an individual, nor is it owned by an individual.
Unit Head - For the purposes of this policy, unit head is the term used to refer to Deans, Academic, non-Academic and Administrative Directors, Executive Directors, the University Librarian, the University Registrar, Division Heads and the Vice-President (Grenfell Campus) as applicable in the circumstances.
University - Memorial University of Newfoundland.
University Computing Resources - Computers, networks, data storage, software applications, e-mail addresses, websites, domain names and identities that are either owned or funded (in whole or in part) by the University or by funds administered by the University.
Visitor An individual that is neither faculty, staff, nor student, who has permission to access a University Computing Resource.
2.3 Titled Accounts
External - When an Authorized User has died, or is unable to access his/her account, the University may release information contained in the Authorized User's account upon application by their trustee, executor or administrator to the Unit Head of the unit in which the Authorized User last worked, in accordance with the Procedure for Requesting Access by Non-Account Holder.
Requests will be compliant with all federal and provincial legislation and subject to the relevant provisions of any University Collective Agreement. The privacy of all personal information not pertinent to the issue giving rise to the request for access will be protected to such an extent as reasonably possible.
3.1 Impact on Other Users or the University
4.0 Legal Use
In such cases, approval of the Vice-President (Administration & Finance), or delegate, in consultation with the University Privacy Officer must be obtained in advance, and the privacy of all personal information not pertinent to the issue giving rise to the access will be protected to such an extent as reasonably possible.
6.2 Enforcement, violations, and discipline
Any breach of this policy may result in disciplinary action. Violators of this policy may be denied access to University Computing Resources and may also be subject to penalties under University policies, Collective Agreements, provincial and federal law. The University reserves the right to take the appropriate steps to temporarily suspend an Authorized Users account on the recommendation of the Vice-President (Administration & Finance), or delegate, and in consultation with General Counsel, where appropriate.
Requests for exemption from this policy should be addressed to the Vice-President (Administration & Finance), or delegate. Requests should detail the section of the policy for which the exemption is being sought, and propose compensating controls if any. Requests for exemption must be endorsed by the Unit Head.