- A request for access must be made to the Unit Head of the applicable department. In instances where a request is made by an external party, the request must be made by the Authorized Users trustee, executor or administrator.
- The Unit Head will inform the appropriate Vice-President, or delegate, who will involve the University Privacy Officer as required.
- All appropriate records of the request should be detailed and kept by the applicable department. Such records shall include at least the following: the requesting party, Authorized User associated with the account, duration of access, and any restriction placed on the access.