Privacy Rules! Privacy Tools!
These privacy compliance resources will assist employees at
Memorial University.
Privacy
training is now available for all Memorial University
employees. Please contact us to arrange a session for your
unit.
Please check back regularly since new resources will be added as
they become available.
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- Sample privacy notices (pdf): Whenever you collect
information directly from a person, the form you use (whether
online or paper) must contain a privacy notice. These samples can
be used to help with the development of privacy notices for use in
your department.
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- Collection Questionnaire (pdf): These are
used to assess the purpose(s) of your collection of personal
information. Use to develop privacy notices.
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- Confidentiality Agreement (Microsoft Word
File): This can be used by departments with temporary, contractual,
or student employees and volunteers to ensure they understand and
respect privacy obligations.
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- Privacy Schedule (Microsoft Word File)
Mandatory for all agreements with external parties (e.g.,
consultants, contractors, etc.) involving personal information: A
privacy schedule states the privacy obligations of the external
party in respect of personal information.
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- Privacy Compliance Checklist (Microsoft
Excel File): A compliance check-list is mandatory for all new
projects involving the collection, use, retention and/or disclosure
of personal information. It can be used to assess electronic data
stores or paper records. This check-list will enable you to
identify privacy gaps in your project or areas of
non-compliance.
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- Researcher Agreement (pdf) (to be completed by
researchers seeking access to data held by the University).
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Please note that these files are in Adobe pdf format and require
the free Adobe Acrobat Reader software to view. Adobe Reader is
available for download at
www.adobe.com
