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Privacy Rules! Privacy Tools!

These privacy compliance resources will assist employees in protecting personal information of students, employees, alumni, retirees, donors, library and bookstore patrons and others.

Privacy training is available for all Memorial University employees. Please contact us to arrange a session for your unit.

Please check back regularly since new resources will be added as they become available.

 Mandatory under Policy:

  • Privacy notices (pdf): Whenever you collect information directly from a person, the form you use (whether online or paper) must contain a privacy notice. These samples can be used to help with the development of privacy notices for use in your department.
  • Privacy Schedule (Microsoft Word File) Mandatory for all agreements with external parties (e.g., consultants, contractors, etc.) involving personal information: A privacy schedule states the privacy obligations of the external party in respect of personal information.
  • Researcher Agreement (pdf) (to be completed by researchers seeking access to data held by the University).

Best Practices:

  • Collection Questionnaire (pdf): These are used to assess the purpose(s) of your collection of personal information. Use to develop privacy notices.
  • Confidentiality Agreement (Microsoft Word File): This can be used by departments with temporary, contractual, or student employees and volunteers to ensure they understand and respect privacy obligations.

Please note that these files are in Adobe pdf format and require the free Adobe Acrobat Reader software to view. Adobe Reader is available for download at